Operations and Office Coordinator

Discover International; Greater London; Presencial; GBP 32.000 - 42.000; Jornada completa

Descripción de la vacante

Discover International seeks a UK Operations Coordinator to manage day-to-day UK office operations and support the UK Group. You will coordinate staff changes, onboarding, and liaise with Finance to ensure payroll accuracy, while maintaining renewals and supplier relationships.

You will collaborate with HR, Sales, and senior management to ensure timely reporting, events, and efficient business operations across the office network.

Formación

• Proven experience in an operations or administrative role, ideally within recruitment, staffing or professional services.
• Excellent organizational, analytical and problem-solving skills.
• Strong communication skills (written and verbal) and stakeholder management abilities.

Responsabilidades

• Oversee day-to-day UK office operations, maintenance, supplies, equipment, utilities, and general office upkeep.
• Coordinate staff changes, holiday and sickness records, sharing relevant details with Finance to support payroll.
• New starter onboarding, including IT equipment, system access, training, access cards, desk setup and employee profiles.

Conocimientos

Operations experience

Organisational skills

Stakeholder management

Descripción del empleo

At Discover International we're not just building careers, we’re shaping the future of Life Sciences by connecting top talent with the world’s most innovative companies. As a UK Operations Coordinator with us, you’ll join a high-performing, supportive team with a global footprint and a strong entrepreneurial spirit. We are committed to the development of our staff and their career progression and offer the chance to make a real impact in a purpose-driven industry.

The Role: UK Operations Coordinator

You will be part of the Operations Team with a broad set of responsibilities to support the UK Group and collaborate with colleagues across other offices and teams. You will be responsible for performing administrative tasks to support Discover's daily operations, and your core duties will include:

• Office & Facilities Management: Oversee day-to-day UK office operations, maintenance, supplies, equipment, utilities, and general office upkeep.
• Employee Administration: Coordinate staff changes, holiday and sickness records, sharing relevant details with Finance to support payroll
• Onboarding and offboarding of new UK joiners: New starter onboarding, including IT equipment, system access, training, access cards, desk setup and employee profiles. Deactivating accounts when offboarding and following offboarding procedures.
• Recruitment & Interview Coordination: Arrange interviews, book meeting rooms, coordinate candidates, hiring managers, senior leaders and recruitment partners, and ensure presentation and video conferencing facilities are ready.
• Reporting & Presentations: Prepare and maintain monthly management reports, sales and client services updates, and monthly business review (MBR) materials.
• Finance & Invoice Coordination: Liaise with Finance to ensure office utility invoices and other operational expenses are submitted and paid on time.
• Compliance & Immigration: Coordinate Skilled Worker and other visa type renewals, relevant entity and licence applications, and ongoing regulatory renewal requirements.
• Contracts & Renewals: Maintain renewal trackers and coordinate lease, licence, business insurance, and other contractual renewals, supporting negotiations where required.
• Events & Travel Coordination: Organise and support company-wide events, including the AGM, business trips, incentive trips/events, and summer and Christmas parties.
• Supplier & Procurement Management: Manage office supply orders, fruit deliveries, equipment purchases, and other supplier relationships.
• Systems & Document Management: Maintain DocuSign tracking, operational records, renewal schedules, and relevant administrative documentation.
• Stakeholder Coordination: Work closely with Finance, HR, Sales, Learning & Development, and senior management to ensure operational activities, reporting deadlines, and business events are delivered efficiently.
• General Administrative Support: Provide ad hoc operational and administrative support to maintain effective office operations and ensure deadlines are met.

Required Skills

• Proven experience in an operations or administrative role, ideally within recruitment, staffing or professional services
• Excellent organizational, analytical and problem-solving skills
• Strong communication skills (written and verbal) and stakeholder management abilities