Operations Co-ordinator

Confidential; Woodbridge; On-site; GBP 27,000 - 33,000; Full time

Job summary

Confidential in Woodbridge is seeking an Operations Administrator to support the smooth running of daily operations. The role combines data administration, reporting, logistics coordination and general business support.

You will work closely with a small team to maintain accurate records, run reports and ensure recurring admin tasks are completed accurately and on time. Part-time options available; full training provided. 30,000pa DOE.

Qualifications

• Attention to detail and accuracy in data handling.
• Strong organisational skills and ability to manage recurring tasks.
• Reliable and able to work independently with minimal supervision.
• Comfortable handling numerical information and reports.
• Willingness to learn new systems and software.

Responsibilities

• Maintain accurate inventory, stock and operational records.
• Update reports, dashboards and business trackers.
• Check information for discrepancies and highlight issues.
• Work with spreadsheets, web-based systems and internal databases.
• Support coordination of supplier shipments and stock movements.
• Maintain shipment trackers and delivery records.
• Monitor stock levels and identify shortages.
• Process customer returns and maintain associated records.
• Provide administrative support across the business.

Skills

Attention to detail

Organisational skills

Independent working

Numerical data handling

Reliability

Learning new systems

Tools

Microsoft Excel

Spreadsheet software

Job description

Operations Administrator
Woodbridge
Full-time or Part-time options available
30,000pa DOE
A growing local business is seeking a dependable and detail-oriented Operations Administrator to support the smooth running of daily operations.
This varied role combines data administration, reporting, logistics coordination and general business support. The successful candidate will play an important role in ensuring business information remains accurate, organised and up to date, while supporting the wider team with ongoing administrative activities.

The Role

You will work closely with a small team, helping to maintain accurate records, support reporting processes and ensure recurring administrative tasks are completed efficiently and on time.

Key Responsibilities

Data & Reporting

• Maintain accurate inventory, stock and operational records.
• Update reports, dashboards and business trackers.
• Check information for discrepancies and highlight issues.
• Work with spreadsheets, web-based systems and internal databases.

Logistics & Inventory Administration

• Support the coordination of supplier shipments and stock movements.
• Maintain shipment trackers and delivery records.
• Monitor stock levels and identify potential shortages.
• Ensure inventory information is accurate and up to date.

Returns & Product Administration

• Process customer returns and maintain associated records.
• Repackage, label and prepare products where required.
• Support product administration and documentation activities.

General Business Support

• Follow established processes and help improve procedures.
• Maintain organised records and filing systems.
• Provide administrative support across the business.
• Assist with meetings, travel arrangements and ad hoc projects as required.

About You

We are looking for someone who enjoys working with data, takes pride in accuracy and can be relied upon to manage recurring tasks effectively.

Essential

• Good working knowledge of Microsoft Excel.
• Experience working with spreadsheets and data.
• Strong attention to detail.
• Comfortable working with numerical information.
• Well organised and methodical.
• Reliable and self-motivated.
• Able to work independently and manage routine responsibilities.
• Confident learning new systems and software.

Desirable

• Previous administration or data administration experience.
• Exposure to inventory, stock control or logistics processes.
• Experience within ecommerce or online retail environments.
• Familiarity with reporting systems or online marketplace platforms.
• Interest in technology and AI tools.

What's on Offer?

• Part-time hours across Monday to Friday.
• Opportunity to join a growing and evolving business.
• Varied role with scope to develop over time.
• Supportive, collaborative working environment.
• Full training provided on company systems and processes.

This role would suit a highly organised administrator who enjoys working with data, processes and keeping things running smoothly behind the scenes.