Operations Co-Ordinator

Navartis Ltd; Doncaster; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

25 days holiday

Pension 5% employee + 5% employer

Health cash plan

EV Salary Exchange company car scheme

Job summary

Navartis Ltd. is seeking an Operations Co-Ordinator to join the HR team in Doncaster, handling onboarding, data management and reporting. You will coordinate recruitment, training, and internal/external communications while ensuring GDPR-compliant records and timely support across departments.

The role requires strong admin skills, proficiency in Excel, and the ability to manage high-volume workloads with professional communication. UK employment basics recommended.

Qualifications

• Strong administration background with experience handling confidential employee records.
• Proficient in Excel with advanced formulas (e.g., VLOOKUP).
• Experience with scheduling interviews, posting vacancies, coordinating training, and supporting candidate communications.
• Clear, professional written and verbal communication skills.
• Ability to prioritise tasks, meet deadlines and manage high-volume workloads.
• Basic understanding of UK employment legislation desirable.

Responsibilities

• Oversee day-to-day HR processes including onboarding, offboarding, and employee lifecycle administration.
• Produce regular and ad-hoc HR reports (headcount, turnover, absence, compliance) for UK and Group reporting.
• Support Fleet team with parking fines logs, offences and cost recovery, and related letters.
• Liaise with payroll, Finance, IT and external agencies to ensure timely, compliant service levels.
• Maintain GDPR-compliant records and supporting audit readiness.
• Coordinate recruitment with external agencies, scheduling interviews, and candidate communications.
• Resolve basic HR queries or escalate to the appropriate level.
• Track weekly, monthly and quarterly metrics: reviews, insurance certificates, headcounts, leavers, IT requests, social value, EDI metrics.
• Coordinate training and development: booking, PO raising, room bookings, diary management, attendance and certification logging.
• Assist with meeting coordination: minute-taking, agendas, action tracking.
• Produce documents: letters, agreements, forms, and compliance paperwork.
• Support audit readiness through evidence collation and checks.

Skills

Administration

Excel (VLOOKUP)

Interview scheduling

Post vacancies

Training coordination

Candidate communication

Communication skills

Task prioritisation

Handling sensitive data

UK employment law (basic)

Independent work

Tools

Microsoft Office

Job description

Summary

A successful engineering company specialising in building sustainable lifelines for the transport, infrastructure and energy markets is looking to hire an Operations Co-Ordinator to join their HR team in Doncaster, South Yorkshire

As an Operations Co-Ordinator you will support in the provision of independent HR operational support across the employee lifecycle, ensuring accurate data management, timely reporting, and smooth coordination with internal teams and external partners. to ensure a consistent and supportive service to both internal and external stakeholders.

While this role will be working in the HR department a HR background is not essential and would potentially suit a facilities, PA, Office Co-Ordinator, Fleet Administration type background

As an Operations Co-Ordinator, responsibilities will include

• Overseeing the day-to-day HR processes including supporting with data relating to onboarding, offboarding and employee lifecycle administration.
• Producing regular and ad-hoc HR reports, not limited to; headcount, turnover, absence, compliance metrics and any other information as required for both UK and Group reporting.
• Support the Fleet team with maintaining the parking fines, speeding offences logs and evidence and recover of associated costs and production of associated re-claim letters for both employees and payroll.
• Act as the liaison for internal teams including payroll, Finance, IT, etc and external partners such as recruitment agencies and training providers to ensure clear communication, timely follow‑up, and consistent service levels.
• Maintains records in line with GDPR and organisational policies.
• Supports risk mitigation by ensuring documentation, approvals, and processes meet regulatory standards.
• Co-ordinate the recruitment process with any external parties e.g. agencies, scheduling interviews, candidate communication where required.
• Resolve basic HR queries e.g. re-setting of systems, where possible or escalates to the appropriate level to ensure employees receive timely and accurate information.
• Responsible for chasing and maintaining weekly, monthly and quarterly trackers including but not limited to; employee monthly reviews, car insurance certification, headcount, starters and leavers logs, collection of company property for leavers, new starter IT requests, social value and EDI metrics.
• Co-ordinate, source and arrange training and development from PDR's and general company requirements. This includes booking courses, raising PO's, booking associated meetings rooms, buffets, hotels and managing diary entries and attendance records as well as logging of completion and certifications as a full end to end service as and when required.
• Meeting coordination including minute‑taking, agenda preparation, and action tracking as directed by the HR Director or as delegated.
• Document production - e.g. parking fine letters, hybrid working agreements, office relocations, general letters, forms, and compliance documentation as required.
• Audit support through evidence collation, and compliance checks ahead of any internal and external audit requirements as advised.

Seeking an individual with

• A strong administration background with experience in managing confidential documentation such as employee records and
• Computer literacy including Excel advanced formulas (VLOOKUP) (essential) as well as in house software and Microsoft office
• Experience in relevant tasks such as scheduling interviews, posting vacancies, coordinating training and supporting candidate communication.
• Clear, professional written and verbal communication skills.
• Ability to prioritise tasks, manage deadlines, and handle high-volume workloads.
• Proven ability to handle sensitive information appropriately.
• Basic understanding of UK employment legislation desirable
• Ability to work independently and collaboratively

Salary / Benefits

Up to £32,000.00 dependant on experience plus:

• 25 days holiday plus 8 bank holidays each year.
• Pension - 5% employee (salary exchange scheme, employee can contribute more) 5% employer contribution.
• Health cash plan - optional benefit to assist towards daily items such a dental, opticians, prescriptions, GP anytime, EAP support including dependent children.
• Health cash plan- perks scheme offering discounts such as days out, travel, vouchers gyms etc.
• EV Salary exchange company car scheme - optional benefit