Operations Assistant — Flexible, On-Campus Admin

The University of Sheffield; Sheffield; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

38 days annual leave

Flexible working

Excellent pension

Staff discounts

Staff networks

Recognition awards

Career development

Family-friendly policies

Job summary

The University of Sheffield is seeking an experienced administrator to join the School of Medicine/Health Sciences team. You will act as first point of contact, handle queries, maintain records, arrange travel, bookings, and support recruitment and events.

This role requires GCSEs, strong IT skills, excellent communication, and the ability to work under pressure while maintaining confidentiality. It is a full-time, on-campus post with standard hours, and the university offers generous benefits.

Qualifications

• Five GCSEs at grade C or above including Maths and English.
• Experience providing high-quality administrative and business support within a complex organisation.
• Excellent IT skills including knowledge of Microsoft Office and/or Google Drive.
• Excellent communication skills, both written and verbal.
• Ability to deal with difficult situations and conversations in a confidential manner.
• Ability to work flexibly as part of a team, and to show own initiative.
• Excellent organisational and time management skills.
• Ability to work effectively and accurately to deadlines.
• Attention to detail.
• Excellent customer service skills.

Responsibilities

• Act as first point of contact for School enquiries and guide students, staff and visitors.
• Provide general admin support: records, databases, filing, lists and committee membership.
• Carry out travel and accommodation bookings.
• Perform financial administrative tasks, including requisitions and purchasing card coding.
• Provide administrative support for recruitment activities: postings, processing, interviews, checks, onboarding, recruitment records.
• Plan and coordinate School events, workshops and meetings, including logistics and rooms.

Skills

GCSEs including Maths & English

Administration experience

IT skills

Communication skills

Attention to detail

Education

GCSEs or equivalent

Tools

Microsoft Office

Google Drive

Job description

The University of Sheffield is seeking an experienced administrator to join the School of Medicine/Health Sciences team. You will act as first point of contact, handle queries, maintain records, arrange travel, bookings, and support recruitment and events.

This role requires GCSEs, strong IT skills, excellent communication, and the ability to work under pressure while maintaining confidentiality. It is a full-time, on-campus post with standard hours, and the university offers generous benefits.