Operations Assistant

JR United Kingdom; Middlesbrough; On-site; GBP 25,000 - 30,000; Full time

Job summary

A vibrant executive search firm is seeking an Operations Administrative Assistant in Middlesbrough. This role is integral to office management and provides comprehensive administrative support to directors, offering a chance to grow within a dynamic team culture.

Benefits

Vibrant and supportive team culture

Opportunities for professional growth and development

Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Manage weekly food orders and office supplies.
• Track KPIs daily/weekly.
• Organize social events for the team.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving skills

Time-management

Job description

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Mpowering People is a young, friendly, and vibrant executive search firm boutique based at The Chocolate works - York. Our team thrives in a high-energy atmosphere, dedicated to connecting exceptional talent within the Smart mobility sectors.

We are seeking a highly organized Operations Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office and providing administrative support to our Directors.

Key Responsibilities:

Office Management -

• Manage weekly food orders and office supplies.
• Coordinate maintenance for office equipment.
• Oversee daily office operations, ensuring a clean and organized environment.
• Liaise with external suppliers (cleaners, water, etc.).
• Ensure all displays are current and visible.
• Send weekly reminders for team updates on the interview, offers, and finals board.
• Act as front of house for interviews, training sessions, and client visits.

Administrative Support -

• Track KPIs daily/weekly (call stats, LinkedIn, ZoomInfo, etc.).
• Provide administrative support to the Directors, including managing calendars and travel arrangements.
• Prepare and format documents, reports, and presentations.
• Conduct market mapping as needed.
• Track receipts and expenses.
• Take minutes during team forecast meetings.
• Assist the Managing Director with ad-hoc tasks (e.g., dry cleaning, post office).

Event Planning & Coordination -

• Organize social events for the team.
• Plan monthly and quarterly incentives, creating itineraries.
• Collaborate with the Marketing Executive on company announcements.

Qualifications -

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Maintain confidentiality in all matters.
• Strong problem-solving skills with a proactive approach.

What We Offer -

• A vibrant and supportive team culture.
• Opportunities for professional growth and development.

If you are enthusiastic about joining a dynamic team and possess the skills we are looking for, we would love to hear from you!