Full time Admin / Operations Assistant – York

The PA Hub Limited; York; On-site; GBP 25,000 - 30,000; Full time

Job summary

A dynamic Executive Search firm is seeking a full-time Admin / Operations Assistant in York. The role involves supporting events, managing office operations, and providing administrative support to directors. Ideal candidates are highly organized, detail-oriented, and possess excellent communication skills, looking to thrive in an entrepreneurial environment.

Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Assist with the planning and execution of firm events and meetings.
• Manage office supplies and equipment, and coordinate maintenance.
• Provide administrative support to the Directors, including scheduling.
• Organizing social events and liaising for company announcements.

Skills

Organizational skills

Time-management skills

Attention to detail

Communication skills

Problem-solving skills

Job description

Full time Admin / Operations Assistant – York

Mpowering People are a young, highly ambitious, entrepreneurial Executive Search firm focused on recruiting Senior and Executive talent within the Future Mobility sector.

Our clients are some of the very best Global suppliers, and our remit sees us recruiting across the Globe for talent within areas such as Automotive, Commercial Vehicle, Aerospace & Defence, and Mining.

Responsibilities:

• Assist with the planning and execution of firm events and meetings.
• Assist with special projects and other duties as assigned.

Office Management

• Weekly food orders.
• Manage office supplies and equipment, and coordinate maintenance as needed.
• Oversee the day-to-day operations of the office, ensuring a clean, organised, and efficient work environment.
• Liaise with external suppliers / provisions (cleaners, water, etc).
• All displays are up to date and visible
• Weekly reminders for the team to update the interview, offers, and finals board.
• Acting as front of house for interviews, training, and accountant visits.

Administrative Support

• Daily / Weekly Tracking of KPIs
• Provide administrative support to the Directors, including scheduling meetings, managing calendars, and coordinating travel arrangements (including booking flights & hotels, checking in, and preparing itineraries).
• Prepare and format documents, reports, and presentations.
• Market mapping (ad-hoc).
• Receipt / expenses tracking
• Taking minutes during the whole team forecast meetings
• Supporting our MD with any ad-hoc tasks

Event Planning & Coordination

• Organising social events for the whole team
• Organising the monthly and quarterly incentives and creating an itinerary.
• Liaising with our Marketing Executive for any company announcements

Qualifications:

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality.
• Strong problem-solving skills and a proactive approach.

If you would like to be a part of a fun dynamic team, please reach out to

[e-mail] to find out more!