Operations Assistant

Signature Recruitment; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player seeks a proactive Operations Assistant for a temporary on-campus role. This position offers a dynamic environment where you will support a key department during its busiest period. Your responsibilities will include coordinating office moves, managing departmental spaces, and providing logistical support for events. If you thrive in a fast-paced, people-facing role and enjoy variety in your work, this is the perfect opportunity for you. Join a collaborative team and make a significant impact in a supportive academic setting.

Qualifications

• Experience in administrative roles with strong organisational abilities.
• Ability to manage multiple tasks and support various stakeholders.

Responsibilities

• Coordinate summer office moves and manage department spaces.
• Act as point of contact for facilities and maintenance queries.

Skills

Organisational Skills

Communication Skills

IT Literacy

Basic Troubleshooting

Tools

MS Office

Job description

Are you a hands-on, adaptable administrator who enjoys keeping things running behind the scenes? Do you thrive in people-facing roles and take pride in delivering practical support in a fast-paced environment? Signature Recruitment is working with our client, a London university, to recruit a full-time Operations Assistant for a 10-week temporary assignment. This is an on-campus role, Monday to Friday.

This role supports a key department during its busiest period of the year with academic year-end activities, faculty transitions, and summer office moves. You’ll join a medium-sized, collaborative operations and facilities team delivering essential support to staff, students, and visitors. You’ll need to be organised, proactive, and comfortable switching between tasks, from managing office spaces and IT requests to liaising with Estates and supporting day-to-day logistics. Strong communication skills, confidence with basic troubleshooting, and a readiness to be fully campus-based are essential for success in this role.

Key Responsibilities:

• Coordinate summer office moves including packing materials, liaising with porters, IT, and Estates for setup and relocation
• Monitor and maintain department spaces such as kitchens, stationery supplies, copier access, signage, and communal areas
• Manage staff access such as ID badges, key requests, logins, and equipment setup for new arrivals
• Act as point of contact for facilities and maintenance queries. Log and follow up with central services
• Support events and meetings with logistical setup and clear-down as needed
• Maintain inboxes, respond to queries, and assist with general purchasing and record keeping

Key Skills:

• Strong organisational skills with the ability to plan, prioritise, and take initiative independently
• Confident communicator with experience supporting a range of stakeholders and providing excellent service
• Physically able to manage light manual tasks (e.g. lifting/moving boxes) and maintain facilities
• IT-literate with basic troubleshooting ability and a working knowledge of MS Office and internal systems

This is an ideal opportunity for someone who enjoys variety, takes pride in smooth operations, and thrives in a supportive, face-to-face working environment. Apply today.

While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, will keep your details for potential future opportunities.

Please be aware thatSignature Recruitmentwill never reach out to candidates through WhatsApp, nor will we request sensitive information such as bank details, passport, or driving licence data during the application process.For a secure job search and reliable flexible work, we advise consultingJobs Awarewho ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation. SIG-T10372