Operations and Events Coordinator

WMJobs; Gillingham; On-site; GBP 26,000 - 32,000; Full time

Job summary

A leading educational institution is seeking an Operations and Events Coordinator to manage school events and administrative tasks. The role requires exceptional organizational skills and the ability to work collaboratively with school leadership. The successful candidate will ensure smooth operations during school hours and at evening events, contributing to the overall school ethos.

Qualifications

• Experience of organizing large scale events.
• Positive interpersonal and communication skills.
• Excellent ICT, organisational, planning and time management skills.

Responsibilities

• Coordinate and attend all major school events.
• Risk assess all in-school activities/events.
• Support SLT with ensuring staff duties are covered.

Skills

Organizing large scale events

Positive interpersonal skills

Excellent ICT skills

Problem-solving

Attention to detail

Job description

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Operations and Events Coordinator

Alcester Grammar School,

Operations and Events Coordinator

AGS Band F:18-22 £26,958.82 p.a. (based on AGS F:18 full time £30,559 37 / 37 x 46.0 / 52.143)

200 days - AGS School term time + Inset days + 10 days during school holidays - 37 hours per week

Core hours 12:00 - 16:30 Mon to Fri, other hours flexible by agreement. However, required attendance at all main school events - this will involve some regular evening working hours.

From 01 September 2025

We are looking for a colleague with exceptional administrative and communication skills, to take active responsibility for the smooth running of Alcester Grammar School - both during the school day, and at our many evening events when we welcome visitors onsite.

As a senior member of our Admin team, the successful candidate will work closely alongside the Principal and Finance and Operations Director.

Person Specification

Key Accountabilities

• Coordinate and attend all major school events e.g. Open Evenings, Parent Information Evenings, Parents’ Evenings etc
• Risk assess all of the above and other in-school activities/events as required
• Coordinate and oversee room and food bookings across the school
• Act as the contact for school buses/transport providers
• Support SLT with ensuring that staff duties are covered - this will include being part of the daily duty team
• Co-ordinate First-Aid and Medical Provision across the school
• Emergency evacuation procedures and drills
• Uniform shop link
• Health and Safety Coordination of departments beyond the Site Team
• Work with the Principal on school policy coordination
• Provide any other support needed for school operation, as requested by the Principal or Finance
• and Operations Director
  
  
  

Personal Characteristics

• A commitment to the AGS ethos
• A willingness to continue learning and developing as technology evolves
• A reflective approach to their own practice and to the overall performance of the department
• Hard working and adaptable
• Happy to work independently or in collaboration
• Able to carry initiatives through to their conclusion
• Friendly and approachable
• Well organised, and able to meet deadlines
• A commitment to safeguarding children’s well being
• A commitment to playing a part in the wider life of the school
  
  
  

Knowledge, Skills And Experience - Essential

• Experience of organising large scale events
• Positive interpersonal and communication skills
• Excellent ICT, organisational, planning and time management skills
• The ability to maintain professionalism and maintain confidentiality
• The ability to solve problems and provide solutions to challenges that arise
• The ability to prioritise work accurately and efficiently
• To be able to remain calm, efficient and positive under pressure
• The ability to work on own initiative and be decisive
• The ability to work as a member of a collaborative team
• Outstanding attention to detail
  
  
  

Knowledge, Skills And Experience - Desirable

• Experience of working in a school or other educational environment
• Experience of working in a ‘Google environment
• Experience of Risk-Assessment
• Experience/knowledge of First-Aid
• Experience/knowledge of Health and Safety/Evacuation practices
  
  
  

Please take a look at our website and the application pack for more information about this role and our school.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Human Resources Services

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