Operations Administrator (Research)

Stir; Stirling; Ibrido; GBP 26.000 - 34.000; Tempo pieno

Descrizione del lavoro

The Post in Stirling is seeking an organised administrator to support the AQUASoS project—an Integrative Scalable Interdisciplinary Approach for Climate-Resilient Sustainable Aquaculture. You will coordinate project activities, handle governance documentation, and assist with reporting to help ensure timely delivery.

The role requires strong data handling, meeting coordination, and effective communication. You will work within the Faculty of Natural Sciences and the Student and Faculty

Competenze

• Ability to process, organise and interpret complex information accurately.
• Highly organised with excellent time management and multitasking skills.
• Strong written and verbal communication abilities.
• Experience supporting research projects or similar administrative roles is desirable.

Mansioni

• Provide programme administrative support to the project team and monitor progress to plans.
• Coordinate governance and prepare relevant reports, papers, and presentations to meet deadlines.
• Capture data timely and accurately and ensure availability for governance purposes.
• Coordinate documentation and maintenance of programme funds.
• Analyse funding terms and deadlines and update the Programme Manager regularly.
• Arrange meetings, prepare agendas, minutes and action tracking as secretary to the meetings.
• Support workload prioritisation to handle urgent issues promptly.
• Develop detailed project plans aligned to governance, monitoring and evaluation outlines.
• Monitor budgets and day‑to‑day operations of post award research as required.

Conoscenze

Administrative support

Project coordination

Governance documentation

Budget monitoring

Descrizione del lavoro

The Post

This role is based within the Faculty of Natural Sciences, working as part of the wider Student and Faculty Operations team, which brings together faculty-based professional services and related central support functions.

In this role, you will provide administrative support for the AQUASoS project—An Integrative Scalable Interdisciplinary Approach for Climate-Resilient Sustainable Aquaculture. This interdisciplinary initiative builds on the world-leading research undertaken at the Institute of Aquaculture.

You will be responsible for coordinating the project's administrative activities, requiring the ability to process, organise and interpret complex information accurately and efficiently to support successful project delivery. A highly organised and adaptable approach, together with excellent communication, time management and multitasking skills, is essential.

Description of Duties

Project Administration

• Provide programme administrative support to the project team, including monitoring progress to plans, and providing and coordinating of relevant information for key reports, papers, and presentations to help ensure key deadlines are met
• Ensure that all data is captured in a timely and accurate manner and available in the appropriate governance
• Coordinate and have responsibility for documentation and maintenance of any programme funds
• Undertake analysis of funding, terms and conditions, and deadlines and provide regular updates to the Programme Manager to support the project
• Coordination of meetings and provide secretariate support to the meetings by preparing draft agendas, collating, or drafting supporting papers, preparing minutes and capturing/ monitoring actions
• Support the project team with key work activities, prioritising your workload to ensure urgent issues are dealt with in a timely fashion
• In collaboration with the project team, prepare and maintain a detailed set of project plans, aligned to the governance, monitoring and evaluation outlines
• Monitor budgets, manage quarter and year end processes, produce forecasts and projections; manage day-to-day operations of post award research, as required

Faculty and University Wide Activities

• Lead and participate in specific projects on behalf of professional services colleagues
• Demonstrate a proactive approach to personal development and undertake development in skill areas related to the post
• Undertake any other duties and responsibilities, commensurate with the grade of the post, as directed by line manager