Programmes Administrator

Big Science Sweden; United Kingdom; Remote; GBP 26,000 - 36,000; Full time

Job summary

SKAO is seeking a proactive Programmes Administrator to support Senior Project Managers and the Project Controls Manager on a fixed-term basis (up to 1 year). The role requires coordinating meetings in different time zones, maintaining calendars and minutes, and contributing to process improvements.

The successful candidate should be highly organized, capable of handling pressure, and comfortable with occasional international travel and flexible working hours in agreement with the line manager.

Responsibilities

• Coordinating and scheduling meetings, workshops and training across multiple time zones.
• Maintaining shared project calendars.
• Recording meeting minutes and actions.
• Tracking and following up on outstanding action items.
• Coordinating and maintaining shared workspaces in Confluence and Jira.
• Formatting and reviewing documentation and presentations.
• Analysing and manipulating data to support decision-making and project processes.
• Supporting process improvement activities.
• Occasional international travel to support events.

Job description

The role of Programmes Administrator reports to the Senior Project Manager SKA-Low and works on a day-to-day basis for the Senior Project Managers and Project Controls Manager.

This is a fixed term position with a duration of up to 1 year.

The successful candidate will be a proactive and self-motivated team player with excellent time management skills and the ability to work under time pressure.

SKAO is committed to providing an inclusive and flexible working environment, meeting the requests of our Colleagues whilst also fulfilling the needs and objectives of the Observatory. We encourage applications from under-represented groups such as women and individuals with disabilities, as well as open conversations during the recruitment process in relation to any specific requirements.

There may be occasions where this role requires the post holder to work across different time zones and, in line with SKAO policy, flexible working hours will be supported in agreement with the line manager.

We welcome applications from candidates of all nationalities, especially those from member countries. However, for this role visa and relocation support will not be available and applicants must be able to comply with the terms of a UK based local contract, details of which may be accessed on SKAO's recruitment portal.

Key Responsibilities, Accountabilities and Duties

• Coordinating and scheduling meetings, workshops and training sessions across various timezones.
• Maintaining shared project calendars.
• Recording meeting minutes and actions.
• Tracking and following-up on outstanding action items.
• Coordinating and maintaining shared workspaces in tools such as Confluence and Jira.
• Formatting and reviewing documentation and presentations.
• Analysing and manipulating data to facilitate decision-making and support project processes.
• Supporting process improvement activities.
• Opportunity for occasional international travel to support events.

The above responsibilities are not exhaustive and a flexible approach and willingness to adapt to unexpected and changing needs and priorities as well as performing further general administrative tasks is essential.