Operations Administrator

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Stone Cross; On-site; GBP 30,000 - 32,000; Full time

Job summary

An established industry player is seeking a highly organised Operations Administrator to enhance their dynamic team. This role is pivotal in ensuring smooth daily operations, supporting both operational and commercial teams. Responsibilities include liaising with clients, coordinating projects, processing invoices, and managing compliance. The ideal candidate will possess strong attention to detail and proficiency in Microsoft Office 365 and Sage 50 Accounting. Join this vibrant company and contribute to a collaborative environment that values diversity and equality, while enjoying a competitive salary and generous holiday allowance.

Benefits

23 Days Holiday + Bank Holidays

Bonus Scheme

Qualifications

• Experience in administrative roles with strong organisational skills.
• Proficiency in Microsoft Office 365 and accounting software.

Responsibilities

• Liaise with clients and coordinate projects with engineers.
• Process invoices, manage asset tracking, and ensure compliance.

Skills

Organisation Skills

Attention to Detail

Communication Skills

Microsoft Office 365

Sage 50 Accounting

Understanding of GDPR

Tools

MS Project

MS Access

MS Visio

Job description

We are looking for a highly organised and detail-oriented Operations Administrator to join a dynamic team within a manufacturing company based in Sandwich. The successful candidate will play a key role in the day-to-day operations, assisting both the operational and commercial teams, ensuring the smooth running of the office. Working Hours: Monday-Thursday: 08:30 to 17:00, Friday: 08:30 to 14:30 (37.5 hours per week).

Key Responsibilities:

• Liaise with clients for ongoing and upcoming projects
• Coordinate with engineers to schedule new and ongoing projects
• Process invoices and purchase orders for clients and suppliers
• Handle purchasing and receipt of equipment for projects
• Manage asset tracking for upcoming work, hardware maintenance, and compliance
• Prepare and distribute work package documentation, including Risk Assessments, Method Statements (RAMS), and site access permits
• Ensure compliance with health and safety regulations, including fire safety log recording
• Coordinate training and networking events
• Support marketing, business development, and manage the company website and social media accounts
• Provide general administrative support to the management team
• Proficient in Microsoft Office 365 (Teams, Outlook, Word, Excel)
• Strong attention to detail and accuracy
• Strong organisational skills and the ability to work independently or as part of a team
• Experience using Sage 50 Accounting software
• Understanding of GDPR practices in a workplace setting
• Experience with MS Project, MS Access, and MS Visio
• Knowledge within the construction industry or facilities management

Salary: 30,000 to 32,000 - dependent on experience

Holiday: 23 + Bank Holidays

Bonus Scheme

Please submit your CV (in Word) and email to Mandy: (url removed)

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