Operations Administrator

TipTopJob; Chester; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in fire and security solutions is seeking an Operations Administrator to provide exceptional customer service and operational support. This full-time role involves managing customer queries, processing data, and ensuring efficient office operations. The ideal candidate will be proactive, organised, and possess strong communication skills. Join a growing team and enjoy benefits like annual leave, private medical insurance, and continuous development opportunities.

Benefits

25 Days annual leave plus Bank Holidays

Additional day off for your birthday

Continuous training and development opportunities

Private medical insurance

Company pension scheme

Opportunities for progression

Regular team-building events

Quarterly recognition awards

Qualifications

• Strong organisational skills and attention to detail.
• Excellent customer service and communication skills.
• Previous experience in an administrative role is essential.

Responsibilities

• Act as a key point of contact for customer queries.
• Process inspection reports and invoices accurately.
• Assist with scheduling engineer appointments.

Skills

Organisational Skills

Customer Service

Communication

Attention to Detail

Proactive Approach

Education

Previous experience in an administrative or customer-facing office role

Tools

Office 365

CRM systems

Job description

Job Title: Operations Administrator

Location: 6 Queens Lane, Bromfield Industrial Estate, Mold, CH7 1JR

Salary: Up to GBP30,000 per annum, Dependend on experience

Job Type: Permanent, Full Time

About Us

Jackson Fire and Security is a rapidly expanding company with operations across the UK, offering fire and security solutions to a wide range of sectors, including education, social housing, property management, and retail. From basic fire extinguishers to large-scale commercial installations, we're trusted for our quality, reliability, and service.

We're looking for a highly organised, proactive, and customer-focused Operations Administrator to join our team. This is a full-time, permanent, office-based role working Monday to Friday, 8:00am to 5:00pm. Flexibility may occasionally be required to meet business needs.

Key Responsibilities

Customer Service and Communication:

• Act as a key point of contact for customer queries, providing timely and professional updates via phone and email.
• Liaise directly with customers regarding job bookings, changes, follow-up work, and general service updates.
• Follow up with customers post-service to gather feedback and ensure satisfaction.
• Handle incoming service-related queries and complaints in a calm, helpful, and solution-focused manner.
• Maintain strong relationships with regular clients and ensure a consistently high level of service delivery.

Operational Support and Administration

• Process and check inspection reports and invoices with accuracy and attention to detail.
• Enter, update, and manage job and customer data in company databases and CRM systems.
• Assist with the scheduling of engineer appointments and job tracking to ensure timely service.
• Monitor and manage incoming emails, ensuring they are forwarded to the correct departments or dealt with promptly.
• Coordinate internal communications between engineers, sales, and project teams to ensure seamless service delivery.
• Support the operations team with general administrative duties including document preparation, filing, and data management.
• Maintain spreadsheets, generate reports, and ensure accuracy in recorded data using Excel.
• Manage general office tasks including ordering supplies, maintaining stock levels, and supporting overall office efficiency.
• Answer incoming calls and route them to the relevant team members or handle queries where appropriate.

Requirements

About you:

• Strong organisational skills and a high attention to detail.
• Excellent customer service skills and a friendly, professional manner.
• Confident using Office 365, CRM systems, and other business software.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and work under pressure.
• A proactive and adaptable approach with a willingness to take initiative.
• Previous experience in an administrative or customer-facing office role is essential.

The Benefits

• 25 Days annual leave plus Bank Holidays
• Additional day off for your birthday
• Continuous training and development opportunities
• Private medical insurance
• Company pension scheme
• Opportunities for progression within the organisation
• Regular team-building events and social activities
• Quarterly recognition awards for outstanding performance

If you're an organised, customer-focused individual who enjoys variety in your work and wants to be part of a growing team, we'd love to hear from you.

Please click APPLY to send your CV, to be considered for this role.

Candidates with the relevant experience or job title of; Operations Assistant, Administrator, Customer Service Assistant, Client Services Assistant, Operations Assistant, Business Support, Business Administrator may also be considered for this role.