Operations Administration Assistant

Beauparc; Knottingley; On-site; GBP 21,000 - 26,000; Full time

Job summary

Beauparc seeks an Operational Administration Assistant to support the Contract Waste Operational Administration team. You will ensure job information and paperwork are complete for invoicing, manage correspondence, and help keep records aligned with company policies.

You will liaise with sales, operations and finance to ensure timely processing, data reporting, and coverage for other admin tasks. A proactive, detail-focused approach and strong organisational skills are essential.

Qualifications

• Excellent communication skills at all levels.
• Good IT skills and competence using Word, Excel and Outlook.
• High standard of numeracy, accuracy with attention to detail.
• A team player with a flexible approach and a willingness to learn.
• Outgoing, positive and confident personality and able to operate at all levels.
• A self-starter who is pro-active and can set and achieve goals.
• Strong organisational & time management skills.
• Ability to recognise potential risks to the group, communicate and elevate.
• Familiar with accounts procedures and ledgers.
• Experience of management information and strict reporting processes.

Responsibilities

• Ensure we complete all confirmed jobs within 7 days of job completion (Where possible).
• Ensure all jobs have the relevant paperwork.
• Ensure copies and backup is always stored and recorded in line with the company procedures and policies.
• Answering incoming phone calls and managing the daily post.
• Willingness to help with the day to day processes to ensure that the job is done on time.
• Liaise with sales and operations to ensure that the administration teams are properly supporting the needs of the operating businesses.
• Development of controls to ensure the company processes orders promptly and accurately at all times.
• Providing ad-hoc reporting as and when requested.
• Provide cover for other admin functions as requested.
• Other duties as delegated from time to time by the Customer Services Manager.
• Keep the company up to date with new invoicing techniques and practices.

Skills

Communication

IT Skills

Numeracy

Team Player

Self-starter

Organisational Skills

Risk Awareness

Accounts Knowledge

MI Reporting

Tools

Word

Excel

Outlook

Job description

Position: Operational Administration Assistant

Reports to: Customer Services Manager

Functional: Contract Waste Operational Administration

Purpose of position: This position is responsible for:

• Ensuring all jobs are complete and ready for invoicing
  • Correct information is applied to each job (Customer specific)
  • Correct paperwork is attached to each job
  • Financial information is correct
• Chase paperwork/confirmation that a job has been complete prior to month end
• Report any issues to Contract Waste Team Leader/Finance
• Provide cover and support to other Admin roles
• Other ad-hoc tasks, i.e. Data cleanse for reporting purposes, Support on our Acumen App

Person specification

• Excellent communication skills at all levels
• Good IT skills and competence using Word, Excel and Outlook
• High standard of numeracy, accuracy with attention to detail
• A team player with a flexible approach and a willingness to learn
• Outgoing, positive and confident personality and able to operate at all levels
• A self-starter who is pro-active and can set and achieve goals
• Strong organisational & time management skills
• Ability to recognise potential risks to the group, communicate and elevate
• Familiar with accounts procedures and ledgers
• Experience of management information and strict reporting processes

Responsibilities

• Ensure we complete all confirmed jobs within 7 days of job completion (Where possible)
• Ensure all jobs have the relevant paperwork
• Ensure copies and backup is always stored and recorded in line with the company procedures and policies
• Answering incoming phone calls and managing the daily post
• Willingness to help with the day to day processes to ensure that the job is done on time
• Liaise with sales and operations to ensure that the administration teams are properly supporting the needs of the operating businesses
• Development of controls to ensure the company processes orders promptly and accurately at all times
• Providing ad-hoc reporting as and when requested
• Provide cover for other admin functions as requested
• Other duties as delegated from time to time by the Customer Services Manager
• Keep the company up to date with new invoicing techniques and practices

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)