Waste Operations Support

ASCO Group Limited; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

ASCO Group Limited is seeking an individual for an operational administrative support role in Aberdeen City. This position involves maintaining accurate data in systems, supporting business operations, and improving logistics processes.

The ideal candidate is detail-oriented and possesses strong interpersonal skills, along with proficiency in Microsoft AX and waste management systems. Flexibility and adaptability in a fast-paced environment are essential.

Qualifications

• Strong interpersonal and communication skills both verbal and in writing.
• Well-developed IT skills across the Microsoft suite.
• Ability to work stand-alone and demonstrate initiative.

Responsibilities

• Support operational administrative functions in the UK Environmental business.
• Process waste invoicing through TMS and WaMS.
• Prepare monthly waste accruals using WaMS data.

Skills

Interpersonal skills

Effective communication

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Data entry and reporting

Education

National 5/GCSE level or equivalent

Tools

Microsoft AX

Waste Management System

Transport Management System

Job description

Hours of Work: 37.5 hours per week, Monday - Friday 0830 - 1630

This role provides operational administrative support to the UK Environmental business through the effective use of the Waste Management System (WaMS) and Transport Management System (TMS). The position is responsible for ensuring accurate and compliant system data, providing guidance to operational teams on contractual and system requirements, supporting day-to-day business operations and key functions such as Finance, and maintaining robust financial controls and processes to support efficient service delivery. Key responsibilities include:

• Support the development and continuous improvement of ASCO's Integrated Logistics Management System (iLMS) and Microsoft AX Finance System.
• Process waste invoicing through TMS and WaMS, ensuring contracted rates are applied and data is accurate and complete.
• Prepare accurate invoice backup documentation for the Sales Invoicing team.
• Input Industrial Services operational data into Microsoft AX in a timely manner.
• Manage the revenue recognition process in NORM, including system maintenance, customer communication, and operational data input into Microsoft AX.
• Produce weekly, monthly, and ad-hoc reports to monitor timely processing of delivery lines.
• Review contracts to ensure all recoverable costs are accurately charged to clients.
• Support the implementation, testing, and user training of iLMS system enhancements.
• Prepare monthly waste accruals using WaMS data.
• Provide administrative support to the UK Sales Invoicing team, including third-party backup documentation and customer cost trackers.
• Raise purchase orders and sales order lines in Microsoft AX as required.
• Support operational procurement of PPE, stationery, and consumables.
• Upload environmental division timesheets into Microsoft AX.
• Provide operational support with sample delivery documentation, training records and certification management, and disposal stock control/documentation.

Minimum Competencies (Skills, Knowledge and Behaviours)

• Strong interpersonal and communication skills both verbal and in writing.
• Develops and maintains effective relationships with colleagues, customers and suppliers.
• Ability to work stand-alone, demonstrating initiative and ownership, while a positive contributor to the wider team.
• Accustomed to working effectively in a fast-paced environment, flexible and can adapt to changing workloads and priorities, where high standards are not compromised under pressure.
• Solutions based with strong planning, organising and numeric skills, and an excellent attention to detail.
• Well-developed IT skills across the Microsoft suite and a practical understanding of data entry and reporting Microsoft Dynamix would be preferable, but not essential.

Minimum Qualifications

• Educated to National 5/GCSE level or equivalent.