Operational Works Scheduler

Confidential; Swindon; On-site; GBP 24,000 - 32,000; Full time

Job summary

Connect 2 Swindon are recruiting an Operational Works Scheduler to support Swindon Council on a temporary contract until February 2027. The role involves day-to-day planning, appointment coordination, and optimization of field operations.

The ideal candidate will be proficient with Word, Excel, Outlook and Dynamic Resource Scheduler, with a track record in efficient scheduling and customer interaction. This is a temporary role based in Swindon.

Qualifications

• Proficient with Word, Excel, Outlook.

Responsibilities

• Manage day-to-day planning across all operations and ensure jobs are allocated, attended, re-booked, or forwarded as necessary.
• Monitor scheduling systems to keep appointments and report failures to senior planners.
• Work with IT systems to match needs of different operational services.
• Be the first point of contact for operational teams via scheduling line and support customer calls.
• Plan work for inspections, repairs, and deliveries across services, prioritising emergencies and managing up to 30 operatives.
• Ensure work orders are scheduled within SLAs and KPIs, and contact customers about changes.

Skills

Word

Excel

Outlook

Dynamic Resource Scheduler

Databases

Education

GCSE English & Maths

Tools

Dynamic Resource Scheduler

Job description

Operational Works Scheduler

Connect 2 Swindon are recruiting an Operational Works Scheduler, to support Swindon Council on a temporary contract until February 2027.

Job Role

• To manage the day-to-day planning across all operations by ensuring jobs are adequately allocated, attended, re-booked, or forwarded as necessary.
• To monitor scheduling systems ensuring appointments made are kept by the workforce and report appointment failings immediately to the senior planner/operational supervisors.
• To work within a multi-skilled approach using appropriate IT systems to best match the needs of different operational services.
• Act as the first point of contact for Operational teams by answering phone calls via the dedicated scheduling line and supporting customer service calls when required.
• Plan work for pre - and post-inspections, reactive and scheduled repairs, and deliveries across all operational services, prioritising emergency jobs as necessary, potentially managing up to 30 operatives.
• Ensure all work orders are scheduled upon agreed service level agreements (SLAs) and completed within target timescales to meet key performance indicators (KPIs).
• Contact customers to keep them informed of any changes to agreed appointments.

Key Accountability's

• Update and maintain operative diaries with availability, including sickness, holidays, and training, using Dynamic Resource Scheduler (or equivalent).
• Action Dynamic Scheduler lists daily, ensuring further works, missed appointments, materials requirements, and trades bookings are handled within KPI timescales.
• Operate in accordance with statutory guidance to meet operational servicing targets.
• Maintain acceptable levels of work-in-progress and backlog.
• Identify staffing or operational concerns and communicate promptly with the Operational Manager.
• Contact tenants as necessary to inform them of appointment changes.
• Maintain a positive attitude on calls without offering technical advice; refer technical matters to the Operations Manager.
• Demonstrate excellent telephone skills, including the ability to deal with irate or challenging customers calmly and professionally.
• Utilise strong problem-solving skills to resolve issues before escalation to the Operations Manager.
• Handle sensitive information with discretion.
• Employ effective negotiation skills across public, operational managers, and contractors.

Supplementary Accountability's

• Undertake any other duties consistent with the post's grading and specialist qualifications.
• Adhere to Health & Safety requirements as outlined in the Health & Safety at Work Act 1974 and Management of Health & Safety at Work Regulations 1999.
• Cooperate with the Council to ensure compliance with statutory health and safety duties.
• Work according to training/instructions, use PPE properly, and report any hazards or risks.
• Fulfil responsibilities outlined in the Directorate Health and Safety Policy.

Knowledge & Experience

• Proficient with Word, Excel, Outlook.
• Experienced with Dynamic Resource Scheduler or equivalent scheduling software.
• Familiarity with databases and data management.

Qualifications

Educated to GCSE Level in English and Maths, Grade A to C or equivalent.

Decision Making

• Ability to make effective decisions quickly, demonstrating initiative in problem resolution.
• Achievements through both teamwork and individual effort.

Creativity and Innovation

• Resourceful in delivering service efficiently.
• Demonstrates innovation through teamwork and individual contributions.

Additional Responsibilities

• Collaborate closely with teams to finalise schedules.
• Monitor progress against project milestones.
• Proactively manage scheduling conflicts and communicate changes swiftly.
• Generate reports and visualise operational health using software tools.
• Engage in continuous learning to improve planning methodologies and adopt emerging technologies.

We encourage applicants from all backgrounds to apply. Join us in building a workplace that empowers every individual to succeed.

Commercial Services Trading Ltd is acting as an Employment Business in relation to this vacancy.