Operational Support Administrator

Hcml Today; Worcester; On-site; GBP 24,000; Full time

Job summary

An established industry player is seeking a dedicated Operational Support team member to provide high-quality customer service and administrative support. This dynamic role involves processing communications, managing office supplies, and assisting case managers to ensure a streamlined service. The ideal candidate will possess excellent interpersonal skills, a strong command of Microsoft Office, and a commitment to professionalism. Join a forward-thinking company that values flexibility, resourcefulness, and a 'can do' attitude, where your contributions will play a vital role in enhancing operational efficiency and customer satisfaction.

Qualifications

• Strong proficiency in Microsoft Office, especially Excel and Word.
• 5 GCSEs required, demonstrating foundational academic skills.

Responsibilities

• Process communications and manage office supplies efficiently.
• Provide administrative support to the case management team.
• Handle customer inquiries and complaints professionally.

Skills

Microsoft Office

Data Protection Act knowledge

Interpersonal communication

Telephone manner

Attention to detail

Customer service

Flexibility and resourcefulness

Education

5 GCSEs – A*-C

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Location: Tewkesbury
Hours: Full Time
Status: 9 Month FTC
Salary: £24k

Purpose of the role

To deliver high quality support to the business including customer focused support and working closely with the case managers, whilst striving to deliver a streamlined service. The role of an Operational Support team member is varied and flexible, with a wide range of duties to be covered within the scope of the role.

Principle objectives and responsibilities include the following, other objectives may be assigned:

Key Responsibilities

• Process incoming communications (post, fax, email), scanning, if appropriate, and directing to the relevant person
• Greet visitors in an efficient and friendly manner, recording and escorting them to the office
• Process incoming and outgoing invoices and resolving any queries
• Manage reimbursements in accordance with relevant scheme rules and benefits
• Manage office supplies
• Organise refreshments for meetings
• Deal with general business enquiries (face to face and telephone) directing them as appropriate
• Provide administration support to the case management team
• Chase clinical information in a timely manner demonstrating professionalism whilst being assertive.
• Provide administration support for the health surveillance team
• Format documentation as required to adhere to company brand, policy and our quality management standards
• Arrange property maintenance as directed
• Conduct reception duties and administration for clinic in Barbourne – Worcester
• Process Data Subject Access Requests in accordance with the ICO guidelines
• Handle and coordinate complaints via email and telephone
• Complete tasks requested to be completed required by management
• Demonstrate a professional and respectful approach during all interactions

Skills & Knowledge & Expertise

• Proficient in Microsoft Office software including Excel, Word, Outlook and PowerPoint and be able to add creative flare to all presentations.
• Be familiar with and keep up to date with, the requirements of the Data Protection Act.
• Have an excellent telephone manner.
• Have excellent interpersonal communication skills.
• Ensure that a professional, presentable dress code is adhered to when client facing.
• Be comfortable working either on your own initiative or as part of a team.
• Be able to follow procedures, adhere to policies and apply these to the scope of work.
• Have a “can do” attitude when dealing with customer calls.
• Feel comfortable in challenging aspects of the role where you feel there may be room for improvement/more efficient ways to deal with that aspect.
• Be confident, precise and helpful when dealing with any customer complaints.
• Be able to demonstrate a high level of accuracy with good attention to detail.
• Strive to always “do better”; “think outside of the box” and to become a valued member of the team.
• Flexibility and resourcefulness and willing to “go the extra mile” in execution of your expected role.
• Be able to develop a robust and in-depth working knowledge of the day to day activities relating to Operations Support.
• Employ a flexible attitude in relation to meeting the demands/needs of the work place.
• Be able to work to tight deadlines and to be calm under pressure.

Qualifications & Training

• 5 GCSE’s – A*-C

All successful candidates will be subject to DBS checks.

HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.