Open Eye Gallery

Arts Council England; England; Hybrid; GBP 14,000 - 28,000; Part time

Job summary

Open Eye Gallery in the United Kingdom is seeking an Operations Manager (Job Share) to lead day-to-day operational administration, HR processes, and building safety. You will also handle financial data entry in coordination with the Deputy Director, and support volunteer placements.

The role is permanent and part-time (16 hours per week) with flexibility for occasional evenings, weekends and bank holidays, and requires strong IT, numeracy and communication skills to inspire staff and volunteers

Qualifications

• Experience in a managerial role.
• Knowledge or experience of HR procedures.
• Willingness to work the indicated hours including occasional evenings and weekends.
• An ability to work quickly and accurately.
• Excellent personal and administration skills.
• Excellent IT skills.
• Experience in Financial administration.
• Experience with cash handling dealing with sales invoices, receipts and payments.
• Strong team player.
• Strong numeracy skills.
• Excellent written & verbal communication skills.
• Ability to solve problems and work under own initiative.
• Commitment to the arts and inspire others about Open Eye Gallery.

Responsibilities

• Governance
• Human Resources
• Office Management
• Building Facilities
• Health & Safety
• Security
• Finance
• Other Duties

Skills

Management experience

HR procedures

Out-of-hours readiness

Fast & accurate work

Administration skills

IT skills

Financial administration

Cash handling

Team player

Numeracy

Written & verbal communication

Problem solving

Arts passion

Job description

Job Summary

Equivalent of 2 days a week (16 hours) - permanent. Flexible working via agreement - including occasional evening, weekend and bank holiday cover.

Job Description

The Operations Manager (Job Share) divides the following responsibilities from the full-time position.

The Operations Managers will hold responsibility for the overall day-to-day operational administration including human resources, building maintenance, health and safety and team coordination. Working closely with the Finance Manager, who has responsibility for the management accounts, and the Operations and Programme Assistant, you will also process day-to-day financial transactions.

• Overall responsibility for ensuring that the building is well maintained and has the appropriate safety and security provision, acting as primary key holder.
• Working with the Deputy Director, deliver HR administration including coordinating recruitment, contracts and agreements, and maintain up-to-date employee and volunteer handbooks, induction procedures and other HR documents in line with legislative and best practice requirements.
• To recruit and manage Open Eye Gallery's volunteer and placement programme adhering to best practice.
• To support the Executive Director in their role as Company Secretary, to ensure that all legal responsibilities are met with regard to charity, and company legislation.
• To take responsibility for day-to-day financial data entry and processing agreed accounts payable and receivable, maintaining records for all transactions.

Job Requirements

Essential:

• Experience in a managerial role
• Knowledge or experience of HR procedures
• Willingness to work the indicated hours including occasional evenings and weekends and available to respond to out-of-hours emergencies as primary key holder
• An ability to work quickly and accurately
• Excellent personal and administration skills
• Excellent IT skills
• Experience in Financial administration
• Experience with cash handling dealing with sales invoices, receipts and payments
• Strong team player
• Strong numeracy skills
• Excellent written & verbal communication skills
• Ability to solve problems and work under own initiative
• Commitment to the arts and ability to inspire others about the work of Open Eye Gallery

Desirable:

• Experience with managing volunteers
• First Aid
• Fire Marshall
• Experience of Safeguarding

Job Responsibilities

Responsible to: Deputy Director

Responsible for: Operations and Programme Assistant, Volunteers and Placements, Cleaner

Duties/Responsibilities:

• Governance
• Human Resources
• Office Management
• Building Facilities
• Health & Safety
• Security
• Finance
• Other Duties

For more details, please refer to https://openeye.org.uk/operations-manager-share/.

• Job Title: Operations Manager (Job Share)

We strongly encourage applications from all backgrounds, and we fully recognise the value of a team that is made up of diverse skills, experiences and abilities. We are particularly keen to hear from people of colour, and those living with disabilities.