Onsite Operations & Compliance Coordinator

Tate; Brighton; On-site; GBP 39,950,000 - 45,461,000; Full time

Job summary

Tate in Brighton is seeking an organised Office Coordinator to support Cityclean Operations. The role is full-time, onsite, Monday to Friday, for a 3-month temporary contract, offering £15.06 per hour PAYE.

You will handle a broad range of administrative and compliance tasks, maintain records, and support routine payroll and invoicing processes. The position involves collaboration with managers, drivers and multiple stakeholders to improve service efficiency.

Qualifications

• GCSEs in English and Mathematics, or relevant experience.
• Previous office administration experience within a busy, complex or operational environment.
• Experience managing multiple priorities and meeting deadlines.
• Strong experience using Microsoft Office applications and databases.
• Excellent organisational and time management skills.
• Strong communication skills with the ability to build relationships with stakeholders.
• Experience maintaining accurate records and handling sensitive information confidentiality.
• Experience producing reports and analysing data.
• Experience processing invoices and working with financial systems.

Responsibilities

• Managing accident and incident reporting processes and supporting insurance investigations.
• Monitoring driver compliance, licence checks and driver hours records.
• Producing detailed reports and maintaining operational databases and documentation.
• Coordinating driver training records and supporting O Licence compliance requirements.
• Supporting operational communications and service updates across stakeholders.
• Processing invoices, purchase orders and financial documentation.
• Assisting with payroll administration and responding to payroll queries.
• Supporting sickness management processes and ensuring accurate record keeping.
• Contributing to service improvement projects and helping improve operational performance.
• Maintaining document control systems and ensuring GDPR compliance.

Skills

Microsoft Office

Data reporting

Organisational skills

Communication skills

Education

GCSEs in English & Maths

Tools

Payroll software

Databases

Job description

Tate in Brighton is seeking an organised Office Coordinator to support Cityclean Operations. The role is full-time, onsite, Monday to Friday, for a 3-month temporary contract, offering £15.06 per hour PAYE.

You will handle a broad range of administrative and compliance tasks, maintain records, and support routine payroll and invoicing processes. The position involves collaboration with managers, drivers and multiple stakeholders to improve service efficiency.