Onboarding Administrator
NSG Environmental Ltd
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Benefits offered by this job
Job summary
NSG Environmental Ltd is seeking an Onboarding Coordinator to coordinate and administer the end-to-end onboarding process for all new starters. You will be the primary contact, support managers, and maintain onboarding systems and records, including implementing the automated Ripple within People HR to enhance the employee experience.
The role requires excellent organisation, strong MS Office skills, and the ability to handle confidential information.
Qualifications
- GCSEs including English and Maths are essential.
- Business Admin qualification or CIPD Level 3 is desirable.
- Experience with confidential information is desirable.
Responsibilities
- Coordinate and monitor onboarding screening and checks from start to finish.
- Manage onboarding documents and record-keeping in line with GDPR.
- Prepare onboarding packs and distribute employment paperwork.
- Coordinate inductions across Head Office and sites as required.
- Lead on the onboarding Ripple project within People HR.
Skills
Education
Tools
Job description
NSG Environmental Ltd has been delivering work programmes in the nuclear industry for over 40 years. Traditionally in the areas of decommissioning and waste management, NSG now has a broad customer base and provides a wide spectrum of services across the nuclear project lifecycle, ranging from expert consultancy support, R&D and engineering design to rekit and refurbishment, site installation services and high-hazard physical decommissioning works, amongst others. This work is delivered at NSG’s own offices and purpose-built facilities and nuclear sites across the UK. The delivery and management of these projects and programmes of work is carried out by a skilled workforce composed of both white-collar and blue-collar personnel in technical, administrative, and physical roles.
Our core values of Passion, Integrity, Challenge and Collaboration drive performance and ensure we add significant value. If joining us as a member of staff, we will support your professional development in an exciting and challenging work environment that will enable you to use, develop and hone your technical expertise in a supportive and collaborative working environment.
To coordinate and administer the end to end onboarding process for all new starters across the business, ensuring a professional, efficient and complaint experience from offer acceptance to successful integration into the business. The role will act as a primary point of contact for new employees, support managers throughout the onboarding journey, and maintain all associated onboarding systems, records and processes. An initial key objective of the role will be the development and implementation of an automated onboarding ‘Ripple’ within People HR to enhance the employee experience and reduce manual administration.
- Coordinate and monitor all new starter screening and pre-employment checks from initiation through to completion
- Ensure all required documentation is received, verified and recorded in line with company procedures
- Liaise with candidates to resolve any issues
- Maintain accurate records of screening progress and provide updates to hiring managers, recruitment and HR
- Complete and record digital ID checks in accordance with legal and company requirements
- Ensure all documentation is stored securely on the portal and in compliance with GDPR and company policies
- Act as the primary point of contact for all new starters from offer acceptance until the completion of probation
- Issue onboarding documentation and monitor completion within required timescales
- Ensure all employee records are accurately created and maintained within People HR
- Coordinate new starter communications to ensure employees feel informed, welcomed and engaged prior to their first day
- Prepare and distribute onboarding packs and employment paperwork
- Ensure all mandatory documentation is completed, received and filed appropriately
- Maintain onboarding records and provide management information when required
- Coordinate and facilitate Head Office and Egremont inductions
- Support with other site inductions as and when required
- Carry out new starter drug and alcohol screening
- Support line managers with creation of new starter timetables for the employees first week
- Monitor and ensure completion of the Line Manager Induction Checklist
- Lead the implementation and development of an onboarding Ripple within People HR
- Support ongoing development and maintenance of onboarding workflows, communications and system functionality
- GCSE qualifications including English and Maths (or equivalent) - Essential
- Business Administration qualification or CIPD Level 3 - Desirable
- Membership of appropriate technical / professional body - Desirable
- IOSH Managing Safely or Level 2 Health & Safety in the Workplace or equivalent - Relevant training will be provided if required
- Well organised with the ability to work to timescales and demonstrate attention to detail - Essential
- Routine recording and reporting of information both verbal and numerical - Essential
- Reception of physical and telephone callers - Desirable
- Experience of employment in a customer facing role - Desirable
- Familiar with structuring and presentation of own work - Desirable
- Used to dealing with confidential and commercial information - Desirable
- Familiar with integrated management system operating procedures and requirements etc. - Desirable
- Competent user of MS Office - Essential
- Able to organise and prioritise own work - Essential
- Maintenance of database and physical records and files - Desirable
- Ability to communicate with a wide range of colleagues at all levels and with external stakeholders and contractors - Desirable
- Knowledge of ISO 9001 / 14001 & 45001 - Desirable
Overtime – 37.5-60hours per week – Time and half
Overtime – 60+ hours per week or Sundays – Double time
Life Assurance 3x Salary
Pension – Company contributes 5% Individual contributes 4%
Discretionary bonus
187.5 hours per year holiday allowance
Professional memberships covered
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