On-Site Receptionist & Admin Support (Fixed-Term FT)

University of Plymouth; Plymouth; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Generous annual leave

Generous pension scheme

Cycle to Work

Employee Assistance Programme

Flexible working

On-site nursery

Retailer discounts

Job summary

The University of Plymouth is seeking a receptionist to join the Faculty of Health's professional services team in Plymouth. You will greet visitors, handle inquiries by phone and email, manage correspondence, and support scheduling and data entry to ensure smooth office operations.

The role requires good communication, organisational skills, and the ability to work both independently and in a team, with a fixed-term contract for 37 hours per week until 31 July 2027.

Qualifications

• previous experience in a receptionist or administrative assistant role, although this is not mandatory.
• excellent communication skills paired with a friendly and professional demeanor are essential to the success in this position.
• strong organisational abilities, coupled with the capacity to multitask and prioritise effectively are key.
• proficiency in the Microsoft Office suite, including Word, Excel, and Outlook are required.
• flexibility to adapt to changing priorities and thrive in a fast-paced environment will be key attributes for this role.
• you should be comfortable working both independently with minimal supervision and collaboratively as a part of a team.

Responsibilities

• be responsible for greeting visitors and providing assistance in person, over the phone, and via email.
• efficiently manage incoming and outgoing correspondence, including sorting emails and promptly responding to inquiries.
• handle scheduling appointments and meetings.
• assist with data entry and record keeping when needed will contribute to the seamless functioning of our office.
• support the administrative team by tackling ad-hoc tasks and projects with enthusiasm and effciency.

Skills

Communication

Customer service

Organisational skills

Teamwork

Problem solving

Tools

Microsoft Office

Excel

Outlook

Word

Data entry systems

Job description

The University of Plymouth is seeking a receptionist to join the Faculty of Health's professional services team in Plymouth. You will greet visitors, handle inquiries by phone and email, manage correspondence, and support scheduling and data entry to ensure smooth office operations.

The role requires good communication, organisational skills, and the ability to work both independently and in a team, with a fixed-term contract for 37 hours per week until 31 July 2027.