Office Support & Events Coordinator

Auctoro Recruitment LTD; Warwick; On-site; GBP 21,000 - 26,000; Full time

Job summary

Auctoro Recruitment LTD is seeking an organized Office Support Coordinator for their Warwick offices. You will be the first point of contact for clients, visitors and staff, delivering a friendly, professional welcome and coordinating daily administrative tasks.

The role covers reception, facilities support, events and travel where required, with responsibilities including meeting room bookings, post handling, PO and invoice processing, and maintaining tidy offices.

Qualifications

• 5 GCSEs or equivalent (including Maths and English) at grade C or above.
• Previous experience in a receptionist or front desk role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Strong organisational skills and attention to detail.
• Ability to handle multiple tasks in a busy environment.
• A professional and positive attitude.

Responsibilities

• Welcome employees/visitors, ensuring everyone is signed in & out and issued with a badge.
• Update internal & external phone/address list, add new starters.
• Order refreshments, stationery and ad-hoc items.
• Maintain reception, kitchens and meetings rooms.
• Manage post.
• Complete paperwork on booking in system.
• Support the EV charging point process.
• Test fire alarm, keep first aid kits stocked and monitor security book.
• Send spares orders, inform Customer Support when stocks is low.
• Enter extended warranty customer details into CRM.
• Book meeting rooms, arrange lunches.
• Ensure housekeeping information is communicated.
• Manage parking.
• Book taxis & dinner reservations.
• Administrative support for customer events at Warwick.
• Manage relevant POs & invoices.

Skills

Excellent communication

Organisational skills

Multitasking

Education

5 GCSEs including Maths & English

Tools

Microsoft Office

Job description

Auctoro Recruitment LTD is seeking an organized Office Support Coordinator for their Warwick offices. You will be the first point of contact for clients, visitors and staff, delivering a friendly, professional welcome and coordinating daily administrative tasks.

The role covers reception, facilities support, events and travel where required, with responsibilities including meeting room bookings, post handling, PO and invoice processing, and maintaining tidy offices.