Office Support Coordinator

Aspire Recruitment; Manchester; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Free onsite parking

Job summary

Aspire Recruitment is seeking an Office Administrator & IT Support Coordinator for our Manchester office. The role combines office coordination, first-line IT support, procurement, and finance administration in a busy 12-month FTC, office-based role with £30,000 salary and free onsite parking.

You will be the go-to for IT issues, supplier coordination, and office operations, with training on SAP and finance processes. Strong IT capability and proactive service are essential.

Qualifications

• Hands-on IT support experience.
• Confident troubleshooting Microsoft 365, laptops, printers, Wi‑Fi, and connectivity issues.
• Strong organisational and administrative skills.
• Excellent communication skills and customer-focused approach.
• Ability to work independently and manage a varied workload.

Responsibilities

• First-Line IT Support: troubleshoot devices, log and resolve issues, assist onboarding/offboarding, maintain equipment records.
• Office Administration & Coordination: act as main on-site contact, liaise with landlords and suppliers, manage supplies and document management.
• Procurement & Finance Support: raise purchase orders in SAP, obtain supplier quotations, maintain trackers, support cost tracking.
• Health & Safety: assist with health & safety activities and compliance.

Skills

IT support

MS 365

Laptops & printers

Wi-Fi connectivity

Excel

Organisation

Customer service

Communication

Tools

SAP

Job description

Office Administrator & IT Support Coordinator

Location: Manchester
Contract:12 Month FTC (100% Office Based)
Salary: £30,000 with free onsite parking, very accessible to Manchester City Centre

Are you the person everyone turns to when technology needs fixing, supplies need ordering, or the office needs organising?

We're looking for a proactive and organised Office Administrator & IT Support Coordinator to play a key role in the smooth running of our Manchester office. This is a varied position combining office coordination, first-line IT support, procurement, and finance administration.

If you have hands-on IT experience and enjoy being at the heart of day-to-day business operations, we'd love to hear from you.

The Role

As the go-to person for office operations and everyday IT support, you'll ensure colleagues have the tools, resources, and support they need to work effectively. You'll provide first-line technical support, coordinate suppliers and services, manage office administration activities, and support purchasing and finance processes.

While office administration and procurement are a significant part of the role, full training will be provided on SAP, purchasing processes, and finance administration. We're primarily looking for someone with genuine IT capability who is keen to develop broader business support skills

Key Responsibilities

First-Line IT Support

• Troubleshoot laptops, printers, Microsoft 365, Teams, Outlook, Wi‑Fi, phones, and connectivity issues
• Log, triage, and resolve technical issues or elevate where appropriate
• Support employee onboarding and offboarding processes
• Maintain IT equipment records, software licences, and meeting room technology

Office Administration & Coordination

• Act as the main on-site contact for office operations
• Liaise with landlords, building management, contractors, and suppliers
• Manage office supplies, stationery, and consumables
• Coordinate couriers, deliveries, visitor arrangements, and document management
• Support meetings, events, travel bookings, and hospitality requirements

Procurement & Finance Support

• Raise purchase orders and process goods/service receipting within SAP
• Obtain supplier quotations and manage purchasing activities
• Maintain invoice, purchase order, and expense trackers
• Support cost tracking and vendor payment administration

Health & Safety

• Assist with office health and safety activities, emergency procedures, and statutory compliance requirements

About You

You’ll be a highly organised problem-solver who enjoys helping others and takes pride in delivering excellent service.

Essential

• Hands-on IT support experience or an IT background
• Confident troubleshooting Microsoft 365, laptops, printers, Wi‑Fi, and connectivity issues
• Strong organisational and administrative skills
• Good Excel skills\ Excellent communication skills and customer-focused approach
• Ability to work independently and manage a varied workload

Desirable

• Experience using SAP or another ERP system
• Procurement or purchasing experience
• Knowledge of office health & safety practices