Office & Plant Administrator

E Terry Groundworks Ltd; Hanbury; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

28 days annual leave

Job summary

ETG Civil Engineering is seeking an Office & Plant Administrator to manage the administration of our busy groundworks business, with a focus on fleet assets. The role requires a dynamic, highly organised approach and the ability to think quickly to solve problems as they arise.

The position is full-time and on-site at our Hanbury office, with responsibilities spanning asset management, procurement, finance support and transport coordination.

Qualifications

• Experience in asset management, fleet administration or site logistics.
• Strong organisational and problem-solving skills.
• Ability to use asset management software and IT systems.

Responsibilities

• Ensure plant, vehicles, HGVs, tools and H&S equipment are maintained and compliant.
• Manage asset registers, servicing, inspections and statutory compliance.
• Liaise with Director regarding plant movements, availability and repairs.
• Coordinate site audits with site managers for correct assessment system.
• Manage external plant hire and optimise internal asset utilisation.
• Assist Director with procurement, purchasing and disposal of equipment.
• Prepare and review invoices and liaise with suppliers on discrepancies.
• Allocate accurate plant and transport costs to projects.
• Coordinate movement of company plant and materials, plan routes and deliveries.

Skills

Communication

Organisation

Problem solving

Attention to detail

IT systems

Asset & fleet knowledge

Tools

ESDAL

ON!Track

Job description

ETG Civil Engineering is looking for an Office & Plant Administrator to look after the administration of our busy groundworks business primary focus will be looking after the administration of our fleet of assets.

Due to the nature of the business the candidate must have a dynamic approach to problem solving, be extremely organised and be able to think on their feet.

The main responsibilities outlined below are not exhaustive and the candidate will be expected to grow and adapt within their role depending on the needs of the business.

Key Responsibilities

Asset Management

• Ensure all plant, vehicles, HGVs, tools, machinery and H&S equipment are maintained to a high standard and meet health and safety requirements.


• Manage asset registers, servicing, inspections and statutory compliance using asset management software and internal systems, including Mot’s, LOLER and PUWER.


• Liaise daily with the Director regarding plant movements, availability, maintenance and repairs.


• Coordinate site audits with site managers ensuring assessment system is correct.


• Manage external plant hire, maximising internal asset utilisation and ensuring timely off hiring.


• Support the Director with the procurement, purchasing and disposal of equipment.

Financial Management

• Ensure repairs, purchases and operational expenditure are cost-effective and competitively sourced.


• Manage the purchasing and stock control of PPE, office equipment and stationery.


• Review invoices, resolving discrepancies and liaising with suppliers where necessary.


• Work with others to ensure accurate internal plant and transport costs are allocated to projects.

Transport & Logistics

• Coordinate the efficient movement of company plant, equipment and materials, planning routes and scheduling deliveries with operations and procurement.


• Manage abnormal load notifications and movement planning through the ESDAL system.


• Oversee company tachograph administration and required submissions.


• Ensure transport activities comply with relevant legislation and HGV regulations.

General Requirements

• Undertake general office and site administration, including but not limited to support with filing, RAMS, O&M manuals and client reporting.

Skills

• Maintain strong communication, organisational and problem-solving skills.


• Work independently, manage competing priorities and demonstrate a proactive approach.


• Maintain a high level of accuracy and attention to detail.


• Demonstrate good knowledge of plant, machinery and small tools.


• Be confident and competent using IT systems and business software.


• Knowledge of ESDAL, HILTI ON!Track – highly desirable.

This is a full-time on-site position based at our office in Hanbury.

£28,000 depending on the candidate

28 days annual leave (including 8 days statutory)

Based on 37.5 hours per week

Immediate start