Office Operations & Facilities Assistant

Squire Patton Boggs; Greater London; Vor Ort; GBP 26.000 - 34.000; Vollzeit

Zusammenfassung

Squire Patton Boggs in London is seeking a Business Operations Assistant to join the fast-paced Business Operations team. You will provide support across Document Services, Reception, and Facilities, helping keep the office running smoothly and professionally.

You will greet visitors, book meeting rooms, manage post and couriers, and assist with light maintenance tasks. What you do will help the firm maintain high service levels and a collaborative culture in the London office.

Qualifikationen

• Experience in mail, reprographics and/or facilities role.
• Experience in a professional office environment preferred.
• Ability to communicate effectively at all levels and listen to instructions.
• Flexible and willing to work overtime as required.

Aufgaben

• Greet visitors in a professional and courteous manner, confirming arrivals.
• Book meeting rooms, including catering and equipment requirements.
• Check and clear meeting rooms and maintain a tidy reception area.
• Assist clients with taxi bookings, print and general requests.
• Ensure services are provided in line with the agreed service levels.
• Printing, scanning and photocopying; binding documents and maintaining printers.
• Action incoming job requests through a centralised computer system.
• Manage incoming/outgoing post and couriers, check unreferenced mail.
• Log charges and perform floor checks, replenishing stationery.
• Retrieve and audit files/deeds; maintain system records and perform deeds audits.

Kenntnisse

Team player

Communication

Attention to detail

Time management

IT skills

Tools

Outlook

Jobbeschreibung

Squire Patton Boggs in London is seeking a Business Operations Assistant to join the fast-paced Business Operations team. You will provide support across Document Services, Reception, and Facilities, helping keep the office running smoothly and professionally.

You will greet visitors, book meeting rooms, manage post and couriers, and assist with light maintenance tasks. What you do will help the firm maintain high service levels and a collaborative culture in the London office.