Operations Assistant

Larbey Evans; City Of London; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Free meals in the office

Job summary

A top-tier US law firm in London is looking for an Operations Assistant to enhance their administrative team. The successful candidate will manage facilities logistics, vendor relationships, and office compliance tasks. Ideal applicants will have at least one year of experience in a similar environment and possess excellent interpersonal skills with a focus on customer service. This full-time role offers a salary up to £40,000 and is located in a prestigious area with modern office amenities.

Qualifications

• 1 year of experience in a Facilities, Administrative, Operations, or Clerk background.
• Experience liaising with third-party vendors and facilities.
• Excellent interpersonal skills with customer service focus.

Responsibilities

• Manage the Facilities team calendar including reminders and team meetings.
• Take minutes of team meetings and follow up on action points.
• Assist with office logistics and vendor relationships.
• Support office moves and liaise with IT and Facilities teams.
• Track and manage the firm’s assets for service and maintenance requests.
• Conduct Health & Safety and Fire compliance checks.
• Coordinate compliance training for staff and maintain records.

Skills

Excellent interpersonal skills

Customer service focus

Proficiency in Microsoft Office Suite

Proactive problem-solving abilities

Job description

Operations Assistant

Joining a firm of this calibre opens doors to a successful career within the Legal industry! We’re seeking candidates with operations, third‑party or vendor experience from a Facilities, Clerk, Junior PA, Administrator or similar background who are ready to build on their experience and step into a rewarding administrative role at a top‑tier US law firm.

Salary & Hours

• Salary to £40,000
• 09:30-17:30 (Monday–Friday)
• Located in beautiful, modern offices in one of London’s most prestigious areas
• Free meals in the office

Key Responsibilities

• Manage the Facilities team calendar including reminders, team meetings, maintenance schedules, etc.
• Take minutes of team meetings and follow up on action points.
• Assist with office logistics, including facilities management, and vendor relationships.
• Support and assist with planning office moves, liaising with IT, Facilities, and all relevant Business Services teams.
• Assist with the onboarding and off‑boarding of facilities vendors.
• Track and manage the firm’s assets (e.g., furniture, coffee machines, office plants) to coordinate service and maintenance requests.
• Conduct periodic Health & Safety and Fire compliance checks.
• Coordinate Health & Safety and Fire compliance training for staff and maintain records, first aid, manual handling, and fire marshal administration.

Skills & Requirements

• 1 year of experience in a Facilities, Administrative, Operations, or Clerk background where you have liaised with third‑party vendors and facilities.
• Excellent interpersonal skills, with an uncompromising focus on customer service.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proactive problem‑solving abilities and a high level of initiative.

Seniority level

Associate

Employment type

Full‑time

Job function

Legal and Administrative

Industries

Facilities Services, Legal Services, and Law Practice

Location

City Of London, England, United Kingdom