Office Manager - School Operations & Front Desk Lead

Pond Meadow; Guildford; Hybrid; GBP 35,000 - 37,000; Full time

Job summary

Pond Meadow School is seeking an organised and proactive Office Manager to lead the school office and reception functions. You will work with the Chief Finance & Operations Officer to ensure efficient admin systems and responsive services for pupils, families, staff and visitors.

The role emphasizes safeguarding, data protection, and a professional front-of-house presence, with term-timePlus enhanced hours and potential part-time arrangements for the right candidate.

Qualifications

• Strong organisational and administrative skills.
• Experience supervising or coordinating an administrative function.
• Confident working with management information systems and maintaining accurate records.
• Understands safeguarding, confidentiality and data protection in a school environment.
• Professional, calm and welcoming first point of contact for pupils, families, staff and visitors.
• Able to work collaboratively across teams while taking ownership of responsibilities.
• Excellent attention to detail and proactive issue resolution.

Responsibilities

• Oversee the reception and building entrance.
• Lead day-to-day office administration and pupil administrative processes.
• Maintain high standards of organisation, communication and record keeping across the school office.
• Provide professional customer service to pupils, families, staff and visitors.
• Collaborate with the Chief Finance & Operations Officer and wider leadership team.

Skills

Organisational skills

Administrative skills

Team coordination

Management information systems

Safeguarding & data protection

Customer-facing professionalism

Attention to detail

Tools

Management information systems

Job description

Pond Meadow School is seeking an organised and proactive Office Manager to lead the school office and reception functions. You will work with the Chief Finance & Operations Officer to ensure efficient admin systems and responsive services for pupils, families, staff and visitors.

The role emphasizes safeguarding, data protection, and a professional front-of-house presence, with term-timePlus enhanced hours and potential part-time arrangements for the right candidate.