Office Manager

Pond Meadow; Guildford; In loco; GBP 35.000 - 37.000; Tempo pieno

Descrizione del lavoro

Pond Meadow School is seeking an organised and proactive Office Manager to lead the school office and reception functions. You will work with the Chief Finance & Operations Officer to ensure efficient admin systems and responsive services for pupils, families, staff and visitors.

The role emphasizes safeguarding, data protection, and a professional front-of-house presence, with term-timePlus enhanced hours and potential part-time arrangements for the right candidate.

Competenze

• Strong organisational and administrative skills.
• Experience supervising or coordinating an administrative function.
• Confident working with management information systems and maintaining accurate records.
• Understands safeguarding, confidentiality and data protection in a school environment.
• Professional, calm and welcoming first point of contact for pupils, families, staff and visitors.
• Able to work collaboratively across teams while taking ownership of responsibilities.
• Excellent attention to detail and proactive issue resolution.

Mansioni

• Oversee the reception and building entrance.
• Lead day-to-day office administration and pupil administrative processes.
• Maintain high standards of organisation, communication and record keeping across the school office.
• Provide professional customer service to pupils, families, staff and visitors.
• Collaborate with the Chief Finance & Operations Officer and wider leadership team.

Conoscenze

Organisational skills

Administrative skills

Team coordination

Management information systems

Safeguarding & data protection

Customer-facing professionalism

Attention to detail

Strumenti

Management information systems

Descrizione del lavoro

# Office ManagerEmployer: Pond Meadow SchoolLocation: Guildford, SurreyContract Type: PermanentHours: Full TimeContract Length: Full timeSalary: PS7 Pt - 2Posted: 1st October 2026Expires: 1st November 2026 11:59 PMStart Date: 1st January 2027Job ID: 1577129Job Reference: PM/OM/09/26* Share :* PrintLocation: Pond Meadow Academy Trust, including all current and future Trust sitesContract: Permanent 36 Hours Term Time plus 2 weeks, Part time will be considered for the right candidateSalary: PS7 Pt2-6 £34,660 - £36,943 (£30,626 - £32,643 actual)Closing date and time - 1st November 2026 - 11.59pm - closing date and timeShortlisting Date - 2nd NovemberInterviews - 9th NovemberOffice ManagerPond Meadow School is looking to appoint an organised, proactive and experienced Office Manager to play a key role within our Business & Operations Team.This is an exciting opportunity to join Pond Meadow at a time of development and growth. Working closely with the Chief Finance & Operations Officer and wider leadership team, the Office Manager will lead the effective day-to-day operation of the school office and reception function, ensuring that our administrative systems and front-of-house services are efficient, welcoming and responsive to the needs of our pupils, families, staff and visitors.The successful candidate will have day-to-day oversight of the reception and building entrance, office administration and pupil administrative processes. They will be responsible for ensuring high standards of organisation, communication, record keeping and customer service across the school office.We are looking for someone who:• Has strong organisational and administrative skills and can confidently manage competing priorities.• Has experience of supervising or coordinating an administrative or office function.• Is confident working with management information systems and maintaining accurate records.• Understands the importance of safeguarding, confidentiality and data protection within a school environment.• Can provide a professional, calm and welcoming first point of contact for pupils, families, staff, professionals and visitors.• Is able to work collaboratively across different teams while taking ownership of their own area of responsibility.• Has excellent attention to detail and a proactive approach to identifying and resolving issues.Experience of working within a school or education setting would be advantageous, although we welcome applications from candidates with strong transferable office management experience.Pond Meadow is a specialist school supporting children and young people aged 3–19 with a wide range of complex learning needs. Everything we do is centred around creating a safe, supportive and ambitious environment in which our pupils can thrive.We will be reviewing applications and interviewing suitable candidates as applications are received and therefore reserve the right to close the vacancy early. Early application is encouraged.### AttachmentsOfsted Report 2023Office Manager JD Sept 2026 v1Criminal-Record-Declaration-Form (1)### Safeguarding Statement:Pond Meadow School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.