Office Manager / Office Administrator

Engivent; Cambridge; Hybrid; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Flexible working options

Collaborative work environment

On-site parking

Job summary

A multidisciplinary innovation company in Cambridge seeks an Office Manager to oversee day-to-day operations and support various administrative activities. Your role will include managing office supplies, processing financial records, and coordinating HR tasks. We're looking for an individual with excellent organisational skills and attention to detail, who can thrive in a dynamic, collaborative environment. Flexibility is offered in working hours, whether full-time or part-time, with opportunities for growth and innovation in science and engineering.

Qualifications

• Experience in office management, administration, or operations support.
• Excellent organisational skills and strong attention to detail.
• Clear written and verbal communication skills.
• Confident with MS Office; familiarity with finance/HR systems is a plus.
• Ability to manage multiple tasks independently and prioritise effectively.

Responsibilities

• Ensure office environment is organised, safe and well maintained.
• Process invoices, expenses, and purchase orders.
• Maintaining accurate employee records and assisting with onboarding.
• Project & Process Support: track timelines, deliverables, budgets; help with documentation and improve workflows.
• Marketing Support: assist with basic marketing tasks such as social media and external comms.

Skills

Office management

Attention to detail

Organisational skills

MS Office proficiency

Communication skills

Tools

Xero

Project management tools

PM tools

Job description

Sustainability | Life Sciences | Engineering

Location: Cambridge, UK (on-site with hybrid flexibility)

Hours: Full-time or part-time considered (flexible arrangement)

Salary: Competitive, based on experience

About Engivent

Engivent is a multidisciplinary innovation company developing advanced hardware and automation technologies that accelerate progress in biology. Our work brings together microfluidics, robotics, optics, software, and biotechnology to create high-performance systems that support cutting-edge research across life sciences, synthetic biology, diagnostics, agri-tech and beyond.

Role Overview>

We are seeking a detail-oriented and highly organised Office Manager / Office Administrator to support the smooth running of day-to-day operations. This is a varied, hands‑on role involving office management, purchasing, administration, light HR coordination, finance support and team organisation.

Key Responsibilities

Office & Operations Management

• Ensure the office environment is organised, safe and well maintained
• Manage purchasing of office and laboratory supplies
• Act as the main point of contact for suppliers, vendors and service providers
• Coordinate meeting logistics and travel arrangements
• Organise internal team events and social activities
• Support basic facilities management, including deliveries and equipment coordination

Administration & Finance

• Process invoices, expenses and purchase orders
• Assist with financial record keeping and simple reconciliation
• Support budget tracking and project expenditure monitoring
• Provide general administrative support across the business

HR & People Support

• Maintain accurate employee records and assist with onboarding new starters
• Track holidays, absences, and support updates to internal policies
• Coordinate internal communications and team reminders

Project & Process Support

• Track project timelines, deliverables and budgets
• Assist with internal documentation and quality processes
• Suggest improvements to administrative systems and workflows

Marketing Support

• Support basic marketing tasks such as social media posting and external communications

What You Bring

• Experience in office management, administration, operations support or a similar role
• Excellent organisational skills and strong attention to detail
• Clear written and verbal communication skills
• Confident with MS Office; familiarity with finance/HR systems is a plus
• Ability to manage multiple tasks independently and prioritise effectively
• A proactive, flexible, problem‑solving mindset
• Professional and approachable manner when interacting with staff, suppliers and visitors

Nice to have (not required)

• Experience in a technical, startup or research environment
• Familiarity with Xero and project management tools
• Interest in light marketing or social media tasks

Why Join Engivent?

• Flexible working options (full-time or part-time considered)
• A collaborative and innovative work environment with growth opportunities
• The opportunity to work on cutting‑edge innovation in science and engineering
• On‑site parking and within cycling distance from Cambridge city centre

How to Apply

Please email [e-mail] with your CV and a short cover note explaining your interest in the role.

Engivent is an equal opportunity employer; we welcome candidates from all backgrounds and learning paths.