Office Manager / HR Administrator ( Part Time )

IN2 Engineering Design Partnership; Belfast City District; On-site; GBP 21,000 - 27,000; Part time

Benefits offered by this job

Flexible hours

Annual leave 22–27 days

Annual bonus

Pension contributions

Cycle to Work

Employee assistance program

Job summary

IN2 Engineering Design Partnership in Belfast is seeking an Office Manager / HR Administrator (Part-time) to run our front-of-house, support onboarding, HR administration and workplace culture across the Belfast office.

You’ll coordinate facilities, manage suppliers, handle records confidentially, and drive wellbeing and engagement activities, while collaborating with teams across locations.

Qualifications

• Experience in an Office Manager, HR Administrator, Workplace Coordinator or similar administrative role.
• Experience supporting employee onboarding, HR administration and people processes.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills with a customer service-focused approach.
• Experience coordinating facilities, suppliers, contractors and office services.
• Proficiency in Microsoft Office and HR administration systems.
• Experience maintaining accurate records and handling confidential information appropriately.

Responsibilities

• Front of house management, meeting coordination and visitor experience.
• Office administration including post, couriers, shared inbox management and office communications.
• Facilities management, office maintenance, health and safety support and supplier coordination.
• Procurement and management of office supplies, consumables and service contracts.
• Coordination of staff travel arrangements and office logistics.
• Organisation of employee wellbeing initiatives, social events and recognition activities.
• Management of onboarding and offboarding processes across the business.
• HR administration including employee records, probation reviews, absence tracking and training coordination.
• Support with visa administration, Right to Work checks and compliance activities.
• Supporting ESG initiatives and office-based sustainability programmes.

Skills

Organised

HR administration

Onboarding support

Communication skills

Time management

Facilities coordination

Office coordination

Tools

Microsoft Office

HR systems

Job description

Office Manager / HR Administrator (Part - Time)

This is an exciting opportunity to play a central role in the day-to-day success of IN2 Engineering's Belfast office.

Working closely with colleagues across the business, you will be responsible for creating a professional, welcoming and highly organised workplace environment while supporting key HR processes across the business.

Duties:

• Managing the smooth day-to-day operation of our Belfast office, ensuring a professional and efficient working environment
• Supporting employee onboarding, HR administration and people processes across multiple locations
• Creating a positive workplace culture through staff wellbeing initiatives, office events and employee engagement activities
• Coordinating facilities, office services, suppliers and workplace standards to ensure an exceptional employee and visitor experience

The Company:

At IN2, we design and engineer exceptional, low carbon building and infrastructure solutions for some of the world's most ambitious organisations. As such, we are at the forefront of the drive to net zero and a sustainable future. Headquartered in Ireland, with offices throughout Europe, we continue to grow rapidly and deliver landmark projects across a wide range of sectors. Our people are at the heart of that success, and this role will play a key part in supporting both our employees and our workplace culture.

About you:

You are a highly organised and proactive professional who enjoys balancing office management, administration and people-focused responsibilities. You take pride in creating a workplace that is welcoming, efficient and professional, while ensuring that employees receive a positive experience throughout their journey with IN2.

You are comfortable working independently, managing multiple priorities and building strong relationships with colleagues, suppliers and external partners. Most importantly, you bring a positive attitude, excellent attention to detail and a desire to continuously improve the way we work.

Qualifications and experience:

• Previous experience in an Office Manager, HR Administrator, Workplace Coordinator or similar administrative role
• Experience supporting employee onboarding, HR administration and people processes
• Strong organisational and time management skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills with a customer service-focused approach
• Experience coordinating facilities, suppliers, contractors and office services
• Proficiency in Microsoft Office and HR administration systems
• Experience maintaining accurate records and handling confidential information appropriately
• Ability to work collaboratively across multiple teams and office locations
• A proactive approach to problem solving and continuous improvement
• Experience within a professional services, engineering or consultancy environment would be advantageous

Key responsibilities:

• Front of house management, meeting coordination and visitor experience
• Office administration including post, couriers, shared inbox management and office communications
• Facilities management, office maintenance, health and safety support and supplier coordination
• Procurement and management of office supplies, consumables and service contracts
• Coordination of staff travel arrangements and office logistics
• Organisation of employee wellbeing initiatives, social events and recognition activities
• Management of onboarding and offboarding processes across the business
• HR administration including employee records, probation reviews, absence tracking and training coordination
• Support with visa administration, Right to Work checks and compliance activities
• Supporting ESG initiatives and office-based sustainability programmes

Why You'll Love Being Part of the Team

At IN2, we've traded the stuffy corporate ladder for a flat hierarchy and a culture where your voice actually matters. We're a diverse, collaborative team that believes the best ideas can come from anyone, anywhere.

• Global Impact, Local Feel: You'll get to work on game-changing projects across different countries, supported by our specialist BIM, Sustainability, and Building Physics teams.
• Constant Growth: Through IN2 Talks, cross-office collaboration, and a culture of knowledge sharing, you're always learning something new.
• Your Best Self: We prioritise a genuine work-life balance with flexible hours and support for personal circumstances. We're big on open communication and ensuring our workplace is a bias-free zone where you can truly be yourself.

What's In It For You?

We've put together a package that looks after your wallet, your career, and your wellbeing.

The Essentials

• Competitive Pay & Bonuses: A salary that reflects your worth, plus an annual bonus and pension contributions.
• Annual Leave: 22 days of annual leave, scaling up to 27 days as you grow with us (plus all those bank holidays!).
• Flexible Hours: Work-life balance isn't just a buzzword here—we offer a 37.5-hour working week with flexible hours (8am-6pm), to suit your lifestyle!

Career Progression

• Personal Roadmap: You'll have a dedicated Personal Development Plan and mentoring from our senior leaders.

Health & Wellbeing

• Mind & Body: Access to our Employee Assistance Program, annual health checks, and various fitness initiatives.
• Commute Greener: Take advantage of our Cycle to Work scheme to keep active on your way to the office.

Social & Community

• Legendary Events: From our famous Christmas party weekend to Employee Appreciation Day and regular staff social events.
• Giving Back: Get involved with our team-led charity initiatives.
• International Reach: Opportunities to work across IN2 offices in London, Dublin, Berlin, Belfast, Athlone, and Madrid.

Eligibility

Due to regulatory requirements, this role is open to candidates with permanent residency or unrestricted right to work in Northern Ireland only. Applications requiring visa sponsorship cannot be considered.