Permanent Office manager/ Personal Assistant - Investments

Purely PA; Greater London; Hybrid; GBP 36,000 - 44,000; Part time

Job summary

Purely PA in the City of London is looking for a highly organised Office Manager and Executive Assistant. The role is part-time, four days a week (three in the office, one from home) supporting a small financial services team of around 20.

You will manage diary, meetings, travel, and facilities, with involvement in finance admin, compliance, HR admin, IT coordination and CRM updates. The position offers autonomy and the opportunity to shape the day‑to‑day running of the business.

Qualifications

• Previous experience in an Office Manager, Executive Assistant or broad administrative role.
• Excellent organisational skills and exceptional attention to detail.
• Ability to manage competing priorities and use your initiative.
• Strong Microsoft Office skills, particularly Outlook.
• Excellent communication skills and a confident, professional manner.
• Flexible attitude and willingness to get involved across the business.

Responsibilities

• Executive Support: Diary management, coordinating meetings, arranging travel, organising events and preparing documents.
• Office Management: Overseeing facilities, office supplies, meeting rooms, visitors and supplier relationships.
• Finance Administration: Processing invoices, managing expenses and handling client recharges.
• Compliance: Maintaining records, coordinating quarterly adviser reviews and assisting with regulatory reporting.
• HR Administration: Supporting onboarding and off‑boarding, recruitment administration and performance review processes.
• IT Coordination: Liaising with IT providers and coordinating day‑to‑day technical support.
• Marketing & CRM: Assisting with website updates, newsletters, LinkedIn activity and maintaining the company contact database.

Skills

Office administration

Executive support

Outlook

Communication

Prioritisation

Tools

Microsoft Office

Job description

Permanent Office Manager / Executive Assistant (Part-time)

City of London | £50,000 pro-rata (£40,000) | Permanent | 4 days per week

An exciting opportunity has arisen for a highly organised and proactive Office Manager / Executive Assistant to join a small, professional financial services business based in the City, close to St Paul's.

This is a varied, hands‑on role supporting a team of approximately 20 people, offering a broad mix of office management, executive support and business administration.

Working four days per week, with three days in the office and one from home, this would suit someone who enjoys taking ownership, thrives in a busy environment and takes real pride in ensuring everything runs smoothly behind the scenes.

The Role

This is a genuinely varied position with responsibilities spanning several areas of the business. You will be a central point of contact for the team, providing essential support to senior colleagues while overseeing the smooth day‑to‑day running of the office.

Key Responsibilities

• Executive Support: Diary management, coordinating meetings, arranging travel, organising events and preparing documents.
• Office Management: Overseeing facilities, office supplies, meeting rooms, visitors and supplier relationships.
• Finance Administration: Processing invoices, managing expenses and handling client recharges.
• Compliance: Maintaining records, coordinating quarterly adviser reviews and assisting with regulatory reporting.
• HR Administration: Supporting onboarding and off‑boarding, recruitment administration and performance review processes.
• IT Coordination: Liaising with IT providers and coordinating day‑to‑day technical support.
• Marketing & CRM: Assisting with website updates, newsletters, LinkedIn activity and maintaining the company contact database.

About You

We are looking for someone who is dependable, positive and naturally proactive, with the confidence to take responsibility and see things through.

You will ideally have:

• Previous experience in an Office Manager, Executive Assistant or broad administrative role.
• Excellent organisational skills and exceptional attention to detail.
• The ability to manage competing priorities and use your initiative.
• Strong Microsoft Office skills, particularly Outlook.
• Excellent communication skills and a confident, professional manner.
• A helpful, flexible attitude and a willingness to get involved across all areas of the business.

Why Apply?

A fantastic opportunity to join a close-knit professional team in a varied role where you will genuinely make a difference. You will enjoy considerable breadth, autonomy and the opportunity to become an integral part of the business.

Interested?

If you are an experienced Office Manager / EA looking for a varied four-day week opportunity in the City, we would love to hear from you.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.