Office Manager - Busy Accountancy Practice

VanRath; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A well-established professional practice in Belfast is seeking an Office Manager to enhance their administrative and accounting processes. The role requires strong organisational skills, attention to detail, and experience in an accountancy environment, offering a family-friendly working atmosphere and flexibility.

Benefits

Family friendly working environment

Full flexibility in hours and days worked

Market leading salary

Generous holiday allowance

Supported, inclusive, vibrant culture

Qualifications

• Computer literate with strong Excel skills.
• Previous experience in an accountancy office environment desirable.

Responsibilities

• Manage office email inbox, scanning, filing, and maintaining office supplies.
• Assist in financial tasks such as invoicing, expense tracking, and payroll coordination.
• Organise internal and client-facing events.

Skills

Excel

Organisational skills

Attention to detail

Multi-tasking

Job description

Your new employer:

Our exclusive client is a well-established, reputable and very successful professional practice firm located in Belfast. They specialise in providing high-quality accounting and financial services to a diverse client base. Their family friendly team is dedicated to delivering exceptional client service and fostering a super collaborative work environment.
They are seeking a skilled and motivated Office Manager with practical experience to join the team. The successful candidate will play a crucial role in maintaining efficient administrative and accounting processes within the firm. The role requires a combination of administrative skills, accounting knowledge, and practical experience in a similar capacity.

What's in it for you?

• Family friendly working environment
• Full flexibility in hours and days worked
• Market leading salary
• Generous holiday allowance
• Be part of a supported, inclusive, vibrant culture
• A positive and supportive work environment within a close-knit team.

What you'll do

• General duties in accordance with the needs of the office - dealing with telephone calls from clients, all other staff and individuals or organisations, taking messages, ensuring follow up and resolving any problems as appropriate;
• Office Management including; managing office email inbox, scanning, filing, printing, posting, maintaining office supplies
• Resolving queries and reconciling supplier accounts;
• Running month end reports to include analysis of staff timesheets, client job codes and raising fee invoices
• Assist in financial tasks such as invoicing, expense tracking, VAT returns and payroll coordination.
• Work closely with the accounting team to ensure accurate financial record-keeping.
• Create and edit visual content using Canva for social media, proposals, and internal use
• Assist with basic digital marketing activities and scheduling social content
• Organise internal and client-facing events, including logistics and communications
• Manage diaries, bookings, meeting rooms, and general office coordination
• Provide ad hoc support to Directors and senior staff
• Assist with basic bookkeeping, invoice processing, and account reconciliation
• Monitor accounts receivable and follow up on outstanding payments professionally
• Prepare professional, well-formatted proposals and client documents
• Support tender submissions, engagement letters, and reports
• Ensure brand consistency and attention to detail across all outputs

About you

• Computer literate with strong Excel skills
• Confident and professional individual
• Strong attention to detail and methodical
• Excellent organisational skills and ability to multi task
• Previous experience in an accountancy office environment would be desirable

What's the next step?

If you think this role may be of interest to you, or you wish to discuss any other senior accountancy jobs in Northern Ireland, please apply via the link below or contact Emma Jayne Bowen at VANRATH or on LinkedIn in the strictest confidence.

Why VANRATH will help you secure your next role:
Established in 2000, VANRATH has become a market leader in Northern Ireland. This success is a direct result of our dedication to confidentiality, professionalism and the wealth of knowledge held by our Senior Consultants. VANRATH has a demonstrable track record in pairing the best local talent with leading local businesses.