Administrative Officer

CavanaghKelly; Dungannon; On-site; GBP 24,000 - 32,000; Full time

Job summary

An established industry player seeks a detail-oriented Administrative Professional to join their dynamic team. In this pivotal role, you will be responsible for managing billing processes, providing administrative support, and ensuring compliance with regulatory requirements. The company values work-life balance, offering competitive compensation and unique benefits, including health plans and continuous learning opportunities. If you thrive in a fast-paced environment and possess strong organizational and communication skills, this is the perfect opportunity to advance your career while contributing to a supportive workplace culture.

Benefits

Competitive Salary Packages

Work-Life Balance

Health Cash Plan

Life Assurance

Access to Mental Health Support

Continuous Learning Opportunities

Qualifications

• 2+ years in a busy administrative role, ideally in an accountancy practice.
• Proficient in Microsoft Office with strong organizational skills.

Responsibilities

• Prepare and raise fees while ensuring accurate billing.
• Provide general administrative support and manage calendar bookings.

Skills

Administrative Skills

Microsoft Office Proficiency

Organizational Skills

Communication Skills

Attention to Detail

Ability to Work Independently

Team Collaboration

Power BI Knowledge

Education

Relevant Qualifications in Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Job Reference: AO 7/2025 Location: Dungannon

Key Duties and Responsibilities:

1. Collate relevant information to prepare and raise fees, liaising with departments and managers to ensure accurate and complete billing.
2. Consolidate and issue relevant accounts documentation to clients, using appropriate communication methods, ensuring completeness and accuracy.
3. Electronic filing of relevant submissions, to the correct authorities within appropriate deadlines.
4. Monitor and meet financial and departmental deadlines, prioritising workload using practice reports and liaising with managers and operational team.
5. Respond to correspondence, e-mails and phone calls with clients and external agencies in a timely and professional manner.
6. Provide general administrative support, including preparing and formatting reports, letters, and PowerPoint presentations.
7. Monitor and manage calendar bookings, meetings and appointments for department.
8. Update relevant practice software ensuring integrity of data.
9. Support and assist with reception duties and other departmental admin when required.
10. Ensure compliance with GDPR and other regulatory requirements.

Key Skills & Experience Required:

1. Minimum of 2 years’ experience in a busy administrative role, preferably within an accountancy practice or similar professional services environment.
2. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
3. Experience or knowledge of Power Bi, preferable but not essential.
4. Strong organisational skills with the ability to manage multiple tasks and deadlines.
5. Excellent communication skills, both written and verbal.
6. High level of accuracy and attention to detail.
7. Ability to work independently and as part of a team.

Why Work for us?

1. Competitive Compensation; Competitive salary packages with a range of unique benefits and annual salary reviews.
2. Work-Life Balance; A company culture that promotes work life balance including an early finish on Friday!
3. Continuous Learning; Commitment to continued learning and development.
4. Health Benefits; Health Cash Plan and Life Assurance with access to mental health support.

How to Apply:

Please submit your CV detailing relevant qualifications and experience to [e-mail] before Wednesday 5th March 2025.

Alternatively you can apply by forwarding your CV to: