Office Manager

Prince Personnel; Telford; On-site; GBP 26,000 - 34,000; Full time

Job summary

Prince Personnel are recruiting for a senior administrative role in the Telford area. You will provide high-level support to the Senior Management Team, manage the Training Matrix, health & safety administration, radiation compliance records and equipment servicing, PPE stock, vehicle administration, timesheet monitoring and TOIL balances, as well as SharePoint and company-wide process improvements.

The role requires strong organisational skills, proactivity and the ability to work closely with

Qualifications

• Highly organised with excellent attention to detail.
• Confident working independently and taking ownership of responsibilities.
• Process-driven and methodical in their approach.
• Comfortable working closely with senior management.
• Proactive and able to anticipate what needs doing rather than waiting to be asked.
• Confident using systems and technology.
• Able to manage several priorities without losing attention to detail.
• Strong Excel skills, including experience with PivotTables and manipulating data.

Responsibilities

• Provide senior-level administrative support to the Senior Management Team, taking ownership of delegated tasks and ensuring actions are followed through to completion.
• Maintain the company Training Matrix, monitor expiry dates, arrange training courses, manage training accounts and certificates, and coordinate employee competency records and Personal Development Reviews.
• Provide Health & Safety administrative support, including near-miss reporting, site safety audit bookings, action tracking and compliance documentation.
• Maintain radiation-related compliance records and coordinate the servicing, calibration and certification of radiation monitors, gas monitors and other equipment.
• Manage PPE stock levels, ordering and replacements, alongside tool and equipment logistics, including deliveries, collections, couriers and shipping documentation.
• Coordinate vehicle administration, including vehicle check records, servicing and MOT bookings, and follow-up of outstanding checks.
• Monitor timesheet submissions and Time Off in Lieu (TOIL) balances, chasing outstanding information and escalating issues to management where necessary.
• Support the implementation and ongoing administration of SharePoint, maintaining organised records, document version control and current company policies and procedures.
• Coordinate marketing and conference materials, promotional items, event logistics, staff social events and wider company activities.
• Maintain accurate spreadsheets, reports, records and management information, ensuring business information is organised and readily accessible.
• Coordinate processes, priorities and deadlines across the business, proactively following up outstanding actions and supporting management with ad-hoc projects and operational requirements.
• Identify opportunities to improve administrative processes, internal systems and ways of working, helping to improve efficiency and ensure recurring tasks are completed on time.

Skills

Highly organised

Attention to detail

Independent working

Process-driven

Proactive

Systems & technology proficiency

Multitasking

Excel (PivotTables)

Job description

Monday–Friday, 9 am – 5.30 pm (potentially some flexibility on the working hours)

Responsibilities and duties will include, but not limited to:

• Provide senior-level administrative support to the Senior Management Team, taking ownership of delegated tasks and ensuring actions are followed through to completion.
• Maintain the company Training Matrix, monitor expiry dates, arrange training courses, manage training accounts and certificates, and coordinate employee competency records and Personal Development Reviews.
• Provide Health & Safety administrative support, including near-miss reporting, site safety audit bookings, action tracking and compliance documentation.
• Maintain radiation-related compliance records and coordinate the servicing, calibration and certification of radiation monitors, gas monitors and other equipment.
• Manage PPE stock levels, ordering and replacements, alongside tool and equipment logistics, including deliveries, collections, couriers and shipping documentation.
• Coordinate vehicle administration, including vehicle check records, servicing and MOT bookings, and follow-up of outstanding checks.
• Monitor timesheet submissions and Time Off in Lieu (TOIL) balances, chasing outstanding information and escalating issues to management where necessary.
• Support the implementation and ongoing administration of SharePoint, maintaining organised records, document version control and current company policies and procedures.
• Coordinate marketing and conference materials, promotional items, event logistics, staff social events and wider company activities.
• Maintain accurate spreadsheets, reports, records and management information, ensuring business information is organised and readily accessible.
• Coordinate processes, priorities and deadlines across the business, proactively following up outstanding actions and supporting management with ad-hoc projects and operational requirements.
• Identify opportunities to improve administrative processes, internal systems and ways of working, helping to improve efficiency and ensure recurring tasks are completed on time.

Skills and Experience

• Highly organised with excellent attention to detail
• Confident working independently and taking ownership of responsibilities
• Process-driven and methodical in their approach
• Comfortable working closely with senior management
• Proactive and able to anticipate what needs doing rather than waiting to be asked
• Confident using systems and technology
• Able to manage several priorities without losing attention to detail

Strong Excel skills, including experience with PivotTables and manipulating data, would be a real advantage.

About Us

Prince Personnel are an employment agency working on behalf of our client. Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.

Reference: DE27114

• Highly organised with excellent attention to detail
• Confident working independently and taking ownership of responsibilities
• Process-driven and methodical in their approach
• Comfortable working closely with senior management
• Proactive and able to anticipate what needs doing rather than waiting to be asked
• Confident using systems and technology
• An experienced Microsoft Excel user
• Able to manage several priorities without losing attention to detail
• Strong Excel skills, including experience with PivotTables and manipulating data, would be a real advantage.