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Office Manager

Fairfield Residential Home

Oxford

On-site

GBP 16,000 - 24,000

Part time

8 days ago

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Job summary

A leading residential home in Oxford is seeking an Office Manager to ensure efficient administrative operations and support the highest standards of care. This part-time role involves managing HR processes, supporting recruitment, and maintaining a welcoming environment for residents. Ideal candidates will have strong organizational skills and a compassionate approach, contributing to a positive atmosphere for both staff and residents.

Benefits

Competitive rates of pay

Free meals while on shift

Free parking while on shift

Free training with in-house support

Free uniforms or annual clothing allowance

Access to employee assistance programme

Joining bonus of £250

Qualifications

Experience of office administration required.
Experience of line management of staff preferred.
Excellent IT skills including Excel, Word, and use of databases.

Responsibilities

Provide administrative support to recruitment and maintain HR records.
Prepare management and administration rotas for payroll.
Line manage reception staff and maintain accurate information packs.

Skills

Office administration

Line management

Excellent IT skills

HR administration

Education

Education to level 3 (‘A’ level) or NVQ in business studies

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HOURS:22.5 hours (minimum 3 days per week)

SALARY RANGE:£16,205 to £23,400 dependent on skills and experience (full time equivalent £27,000 to £39,000)

At Fairfield our vision is of an exceptionally happy home where residents enjoy a fulfilling later life.

To achieve this, our mission is to provide outstanding individually tailored support in a home filled with kindness and compassion.

Fairfield is particularly noted for the love and affection its staff have for its residents and maintaining and enhancing this ethos is a key consideration when recruiting new team members. We also understand the value of our staff in making Fairfield the special home that it is and aim to enable everyone in the team to benefit from developing their skills and progressing in their careers to realise their individual ambitions.

Employee benefits for Fairfield staff include:

competitive rates of pay;
free meals while on shift;
free parking while on shift subject to availability;
free training with in-house support and mentoring;
free uniforms (or £150 annual clothing allowance for Social Wellbeing and Maintenance);
free access to an employee assistance programme with a range of services including shopping discounts, financial and legal advice, counselling and a health and wellbeing smartphone app;
a joining bonus of £250 payable on successful completion of your probationary period.

Job Overview

The Office Manager plays a key role in the smooth and efficient running of our residential home, ensuring that administrative systems support the highest standards of care. This role requires excellent organisational skills, discretion, and a compassionate approach, working closely with colleagues, residents, and families. The Office Manager contributes to a warm, welcoming environment where residents feel valued and staff are well supported.

Responsibilities

Provide administrative support to recruitment (preparation of recruitment pack, advertising, collating and responding to applications, arranging interviews, reference letters, appointment letters, DBS checks, induction packs etc.).
Maintain HR records in accordance with best practice and GDPR legislation.
Prepare the management and administration rotas for monthly payroll.
Produce HR reports and statistics as required.
Line manage reception staff including regular supervisions and annual personal development reviews / appraisals.
Maintain up to date and accurate information packs for potential residents and ensure they are sent out in line with agreed procedure.
Prepare and send residents’ contracts and annual fee increase notifications as directed by the CEO/Bursar.
Ensure that Fairfield’s IT system is properly maintained with support from an external contractor.
Administrative support to the Operations Group as required, including arranging bulk communication to residents, families, staff etc.

Experience

The ideal candidate will possess:

Experience of office administration
Experience of line management of staff
Excellent IT skills including excel, word, outlook, use of databases and apps.
Experience of maintaining an IT network or working with an external provider to do so
Education to level 3 (‘A’ level) or NVQ in business studies or similar is advantageous but not essential.
Experience of HR administration

The full job description and application forms are available on our website www.fairfieldhome.co.uk/about-us/our-people/work-with-us/

Application Process

To apply, please email your completed application form to recruitment@fairfieldhome.co.uk

The closing date for applications is 30th May 2025, but early application is advised as we reserve the right to close applications and appoint before this date for the right candidate.

All candidates must have the right to live and work in the UK and will be required to provide evidence of this in line with government guidance https://www.gov.uk/prove-right-to-work.

Agencies: Please note, Fairfield does not accept unsolicited CV's from any agencies. We only accept CV's from agencies that have been appointed and briefed on the position currently advertised.

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Part-time

Job function

Job function
Administrative
Industries
Nursing Homes and Residential Care Facilities

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