Office Manager

Promethean Particles; Nottingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A fast-growing company in Nottingham seeks an Office Manager to oversee daily operations and HR responsibilities. This role offers the chance to make a significant impact in a dynamic environment, supporting both the executive team and staff while ensuring smooth office management.

Benefits

Competitive salaries

Annual performance-based bonus

Flexible approach to working

Company pension plan

Private medical insurance

Group life insurance

Qualifications

• Experience in HR support in a business context.
• Ability to manage office supplies and visitor reception.

Responsibilities

• Manage day-to-day office operations and administrative support.
• Serve as Data Protection Officer for GDPR compliance.
• Handle employee HR and administration issues.

Skills

Administration

Organisational Skills

Communication

Attention to Detail

Education

CIPD Level 3

Tools

MS Office

Job description

Office Manager

Full time, 35.5 hours a week

Nottingham NG7 (onsite)

Please note: we do not use AI to screen CVs - a member of our careers team will read and consider every application we receive. We will endeavor to respond to your application within 5 working days. We will respond to all applicants, regardless of suitability, so if you don't hear from us please check your junk mail.

Are you ready to be the backbone of a fast-growing, cutting-edge company that is striving to make the world a better place? We're looking for an organised and proactive Office Manager to keep the growing office & HR operations running smoothly as we help save the planet.

As a rapidly expanding business, no two days are the same and our team members often need to wear multiple hats – so we’re looking for an experienced administrator to play a multi-faceted role for our office and HR responsibilities.

You’ll be joining us during a period of high growth, so will have the opportunity to make a real impact on our future success. You will get to use your existing administration and HR experience and will also be supported to keep building your skills so you can help us navigate the challenges a growing business faces.

We’re a small business that is developing, so HR administration will only take up part of your time initially, but will be supported by external agency experts. You will also be busy providing administrative support for the overall day to day running of the office environment, as well as to our chief executive and chairman of the Board. This will involve taking on a variety of tasks and duties to enable them to focus on delivering the key business milestones and growth. This will give you the opportunity to work closely with and learn from experienced industry leaders, rapidly developing your skills and knowledge.

In order to be successful in this position, you should be detail-orientated, professional, act with confidentiality and integrity, have excellent written and verbal communication skills and possess the ability to take initiative where needed.

Key areas of responsibility

• Managing the day-to-day running of the office, including primary responsibility for answering the company’s main telephone line, ensuring all office supplies are kept stocked, welcoming visitors, overseeing the various office-based contractors, e.g., cleaning, workwear, etc.
  
• Administrative support to the executive team and business, including calendar coordination, making travel arrangements, facilitating Board meetings, managing correspondence, preparing and reviewing documents, and other general office duties.
  
• Serve as the company’s Data Protection Officer for GDPR compliance
  
• First point of contact for employee HR and administration issues, for example answering employee questions on remuneration and benefits, advising on company HR policies and procedures, acting as a key participating in any disciplinary proceedings, etc.
  
• Day-to-day HR administration, e.g. updating records, liaising with staff and management, delivering policy updates, completing and filing statutory documents.
  
• Liaising with external HR stakeholders, e.g. legal advisors, recruiters.
  

Requirements

• Excellent administration and organisational skills.
  
• A confident decision maker.
  
• Meticulous attention to detail.
• Some relevant experience in HR support in a business context (CIPD 3 ideal but not a deal breaker)
  
• Experience reviewing, editing, and drafting company policies.
  
• Knowledge of employment law and practices.
  
• Strong proficiency in MS Office suite.
  
• Excellent written and verbal communication skills.
  
• Live within a commutable distance from NG7 Nottingham.
  
• Already fully eligible to work in the UK (not needing sponsorship now or in the future).
  

Benefits

As a growing scale-up, we think it is critical to have a competitive ‘total compensation’ philosophy allowing us to attract and retain the very best talent for our team. Our current benefits package includes:

• Competitive salaries
  
• Annual performance-based bonus
  
• Flexible approach to working
  
• Company pension plan
  
• Private medical insurance
  
• Group life insurance
  

Equal Opportunities

As part of our dedication to the diversity of our workforce, Promethean is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work every day, not only to deliver more value, but also to have a more fulfilling career.

Promethean provides equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, national origin, age, disability, or marital status. Promethean complies with applicable legislation governing non-discrimination in employment. Promethean expressly prohibits any form of employee harassment. Improper interference with the ability of Promethean employees to perform their expected job duties is not tolerated.