Office Manager

Pertemps North Midlands; Moira; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

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Job summary

Pertemps North Midlands is seeking an experienced Office Manager to own the day-to-day running of our Moira office. You will oversee accounts, administration, customer and supplier liaison, and internal operations, working closely with the Managing Director.

The role demands initiative, strong organisation and a proactive approach in a busy motorsport/high-performance environment. You’ll influence processes and ensure smooth office functioning.

Qualifications

• 4+ years' experience in an administration role
• Strong organisational and time-management skills
• Ability to prioritise workloads and work under pressure
• Proficient with Microsoft Word, Outlook and Excel
• Experience with invoicing, accounts administration and/or credit control
• Excellent customer service and communication skills
• NVQ Level 2/3 in Management/Business Administration or equivalent
• Experience with UK VAT invoicing would be beneficial

Responsibilities

• Manage the smooth day-to-day running of the office
• Provide administrative and operational support across the business
• Take ownership of credit control, invoicing, billing and customer statements
• Process UK and European sales invoices
• Liaise with the company bookkeeper
• Support supplier payments and account administration
• Coordinate customer orders and dispatch
• Be the professional first point of contact for customers
• Resolve customer and sales queries
• Manage general and sales email inboxes
• Maintain databases, records and internal office systems
• Support HR, Health & Safety and operational processes
• Manage office supplies, facilities, utilities and maintenance
• Build strong relationships with customers, suppliers and internal contacts
• Support the Managing Director and wider business as needed

Skills

Organisational skills

Time management

Communication skills

Customer service

Proactivity

Education

NVQ Level 2/3 in Management/Business Administration

Tools

QuickBooks

Job description

This full-time Office Manager position in Moira offers £28,000 to £30,000 annually. Working with a specialist motorsport and high-performance business, the successful candidate takes genuine ownership of daily operations. Duties span accounts, administration, customer and supplier liaison, plus broader internal functions, supporting the Managing Director directly. Applicants should be experienced Office Managers or Senior Administrators who act on initiative and notice what needs doing without prompting. Strong organisation, confidence and a proactive approach are essential. This suits someone who thrives on keeping a business running smoothly and enjoys varied responsibility. Are you an experienced Office Manager or Senior Administrator who loves being at the heart of a business? I am recruiting on behalf of a well-established specialist business operating within the motorsport and high-performance industry, who are looking for a confident, organised and proactive Office Manager to join their team. This is not your typical office-based role. You’ll have real ownership of the day-to-day running of the office, working closely with the Managing Director while getting involved across accounts, administration, customers, suppliers and internal operations. If you’re someone who spots what needs doing, takes initiative and enjoys making sure everything runs smoothly, this could be the perfect opportunity for you.

What will you be doing?

• Managing the smooth day-to-day running of the office
• Providing administrative and operational support across the business
• Taking ownership of credit control, invoicing, billing and customer statements
• Processing UK and European sales invoices
• Liaising closely with the company bookkeeper
• Supporting supplier payments and account administration
• Coordinating customer orders and dispatch
• Acting as a professional and friendly first point of contact for customers
• Resolving customer and sales queries
• Managing general and sales email inboxes
• Maintaining databases, records and internal office systems
• Supporting HR, Health & Safety and operational processes
• Managing office supplies, facilities, utilities and maintenance requirements
• Building strong relationships with customers, suppliers and internal contacts
• Supporting the Managing Director and wider business wherever needed

What are we looking for?

We’re looking for someone who is highly organised, confident and naturally proactive. You should be comfortable taking ownership of your workload and working independently within a busy environment. Ideally, you will have:

• A minimum of 4 years' experience within an administration role
• Strong organisational and time-management skills
• Confidence prioritising workloads and working under pressure
• Good working knowledge of Microsoft Word, Outlook and Excel
• Experience with invoicing, accounts administration and/or credit control
• Excellent customer service and communication skills
• A professional, friendly and confident approach
• An NVQ Level 2/3 qualification in Management/Business Administration, or equivalent experience
• Experience using QuickBooks would be advantageous
• Experience with UK, European and international VAT invoicing would also be beneficial

Why is this opportunity worth exploring?

This is a fantastic opportunity for someone who wants a role where they can really make an impact. You won’t simply be completing administration. You'll become a key part of the business, trusted to manage your own workload, improve processes and ensure the office operates effectively. There may also be the opportunity to supervise and train additional administrative support as the team develops. Working within the motorsport and high-performance industry also makes this a brilliant opportunity for someone who enjoys working in an interesting, specialist and fast-paced environment.