Office Manager

ProperTies Living Limited; London; On-site; GBP 50,000; Full time

Job summary

A leading company in the rental sector is seeking an Office Manager to ensure smooth operations and support the senior leadership team. This role involves coordinating communications, managing documents, and enhancing team collaboration in a dynamic environment. Join a forward-thinking team dedicated to creating lasting homes for residents.

Benefits

Discretionary bonus

27 days holiday + 8 bank holidays

Personal Pension Plan

Employee Assistance Program

Life Assurance 4x basic salary

Enjoy Benefits Hub

Qualifications

• Experience in office management or administrative roles.
• Strong attention to detail and accuracy.

Responsibilities

• Provide day-to-day administrative support to the team.
• Coordinate team meetings, calendars, and agendas.
• Track invoices and assist with budget monitoring.

Skills

Organisational Skills

Communication

Time Management

Education

Degree in Business Administration

Tools

Microsoft Office Suite

Job description

Office Manager I Residential I London

Permanent, full-time (37.5 hours per week)

Date:14 May 2025

Please note: This role is specific to ProperTies Living Limited and not related to any associated companies.

About Our Business

Most of us have lived in rented accommodation and we know that renting can create uncertainty because your home is not your own. ProperTies Living wants your rental home to become your home. Our aim is to buy new homes that you can rent and settle and create those ties, whilst living comfortably in a safe and secure place that you can call home. Briefly we want our residents to create Proper Ties and enjoy living on our properties.That is why we are buying and building sustainable modern new homes across the UK which we will let and manage.

As a business we are committed to providing excellent quality processes and professionally driven services. Providing effective and responsive customer service ensures that every resident's needs are met promptly and professionally. We take immense pride in transforming our properties into homes where people can build lasting memories.

Our new development in Slough is just the beginning. With many more exciting projects on the horizon, we are on a journey to build a large portfolio of properties, and you can be a part of it.

Joining ProperTies means becoming part of a forward-thinking, dynamic team that values our environment and encourages innovation, collaboration, and personal growth. We believe in nurturing our employees' potential and providing them with opportunities to advance their careers. This is an excellent chance to join us at a pivotal moment and contribute to our ongoing success.

About This Role

We are looking for a highly organised and proactive Office Manager to coordinate and support our teams daily operations. Based in a shared office space with our parent company, this role focuses on ensuring smooth internal operations, administrative efficiency, and strong team collaboration.

You will provide essential support to the senior leadership team and play a central role in coordinating communications, managing documents, supporting financial and project administration, and helping the team operate effectively within a shared workspace.

This is a great opportunity for someone who enjoys working at the heart of a busy, fast-paced environment and thrives on bringing order, structure, and energy to a growing team.

What You Will Do

Team Operations & Administration

• Provide day-to-day administrative support to the team, ensuring efficient systems and processes.
• Coordinate team meetings, calendars, agendas, and follow-up actions.
• Act as the main point of contact for internal and external queries related to team operations.
• Maintain and update filing systems to support team productivity.
• Liaise with IT and service providers for equipment, system access, and support needs.
• Act as one of the teams super user for the property management system, helping ensure consistent use and accurate records.
  
  

Document & Compliance Support

• Format and edit reports, presentations, and communications to a high standard.
• Support GDPR compliance and information handling protocols.
• Help implement and maintain efficient document and data management practices.
  
  

Financial & Project Administration

• Track invoices, process payments, and assist with budget monitoring.
• Provide administrative support across projects, including scheduling, updates and reporting.
  
  

Event & Meeting Coordination

• Support the planning and delivery of team events, workshops, and meetings.
• Manage logistics such as room bookings, catering and preparation of materials.
  
  

Brand and Communications

• Act as brand guardian ensuring all documents, templates, presentations, and public facing content use the correct fonts, logos, and tone of voice.
• Maintain brand consistency across all team materials and communications.
• Supporting the team in various projects and initiatives, ensuring effective communication and collaboration
• Ensuring clear and efficient communication across all channels in line with our brand and objectives.
• Support the creation of marketing materials including newsletters.
• Coordinate with designers and external agencies as needed.
  
  

Team Culture & Collaboration

• Support communication within the team and across departments.
• Help foster a collaborative, inclusive, and well-organised working environment.
  
  

Ideally You Will Have

About you - your experience, knowledge, and skills.

• A degree or equivalent professional qualification (business administration, communications, or similar field preferred).
• Background in coordinating, managing office tasks, or leading administrative efforts.
• Strong organisational and time management skills, with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Confidence in managing and scheduling content across social media platforms.
• Ability to handle sensitive information with confidentiality and professionalism.
• A proactive, solution-based approach and the ability to work both independently and collaboratively.
• Familiarity with database management systems, including data entry, retrieval, and reporting, to support business processes efficiently.
• Experience and an understanding of the Build -to -Rent industry or real estate.
  
  

You Will Be Someone Who

• Is friendly and approachable with a positive attitude
• Has strong interpersonal skills and the ability to build effective working relationships
• Is highly motivated and capable of working in a fast-paced environment
• Reliable, conscientious, and committed to delivering high-quality work
• Flexible and adaptable, willing to take on new challenges and responsibilities
  
  

What We Offer

As well as working with a friendly, inclusive, and incredibly supportive team who care about their work and take immense pride in our buildings, we offer:

• A starting salary of £50,000
• Discretionary bonus
• 27 days holiday + 8 bank holidays
• Personal Pension Plan (salary sacrifice available)
• Employee Assistance Program
• Life Assurance 4x basic salary
• Enjoy Benefits Hub (offers a range of employee benefits).
  
  

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Come and join us!

Right To Work In The UK

Please note: You must be resident in the UK and eligible to work.At this point in our journey, we are unable to sponsor visas.

Equal Opportunities, Diversity & Inclusion

We are committed to building a diverse and inclusive group of talent with a broad range of backgrounds, skills and capabilities and will give full and fair consideration to all applicants.

If you have a disability or any other additional need that requires consideration, accommodation or adjustment to the role or recruitment process, please do let us know.