Office Manager

Hobbsnews; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the UK is seeking an Office Manager to ensure smooth office operations and provide administrative support. The role involves managing day-to-day activities, overseeing office supplies, and assisting with event organization. Ideal candidates will have proven experience in office management and strong multitasking abilities.

Qualifications

• Proven experience in office management.
• Strong time-management and people skills.
• Ability to maintain confidentiality of company information.

Responsibilities

• Oversee day-to-day operations of the office facilities.
• Perform reception duties and manage office supplies.
• Coordinate events and support leadership team with administrative tasks.

Skills

Time-management

People skills

Multitasking

Confidentiality

Tools

Office applications

Job description

WWT Office Manager position

• Management Support / Team Administration
• Take responsibility for the smooth running and oversee day to day operations of the office facilities
• Perform reception duties by being the first point of contact for all visitors and phone enquiries.
• Maintain the office condition and ensure any repairs and maintenance are carried out by liaising with building management
• Ensure office equipment is in good working order, including printers and kitchen apparatus.
• Coordinate the post by distributing all incoming mail and sending outgoing mail.
• Monitor adherence to Fire, Health and Safety regulations by ensuring procedures are followed and implementing any new policies as required.
• Act as the first point of contact for all office suppliers including couriers, cleaning company, IT support, security company and the landlord among others.
• Ensure the office has stock and manage the office supplies according to publishing schedules and key events.

• Assist in the organisation of events including the GSP International team kick off and H2 kick off as well as the Christmas party
• Support the GSP International leadership team with diary management, meeting bookings, travel arrangements, monthly expense submissions etc

• Support the new hire compliance process and follow up with new hires to ensure completion of required on-boarding requirements and documentation.
• Catering for in house and external meetings
• Liase with internal IT to manage all office IT requirements
• Demonstrating Solid Teamwork and Peer Collaboration
• Live and Breathe WWT’s Core Values

• Proven experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information