Office Manager

Wallace Hind Selection; Kettering; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Quarterly bonus scheme

25 days annual leave

Pension

Job summary

Wallace Hind Selection is seeking an experienced Office Manager to be at the heart of the business in Corby. You will coordinate office operations, support HR and Health & Safety, manage a small internal team and ensure smooth daily running.

You will lead facilities, payroll preparation, recruiter support, and maintain the ISO 9001 Quality Management System while collaborating with senior management to improve processes.

Qualifications

• Experience leading and coordinating a small team.
• Experience supporting HR administration and employee lifecycle.
• Knowledge of Health & Safety in office or industrial settings.
• Experience managing facilities and external suppliers.
• Familiarity with ISO 9001 or other quality systems.
• Strong communication across all levels of a business.
• Proficient Microsoft 365 skills including Outlook, Word, Excel and Teams.

Responsibilities

• Lead and develop the internal team and oversee office operations.
• Support HR activities and payroll preparation.
• Coordinate Health & Safety across sites and audits.
• Manage facilities, maintenance and contractor relationships.
• Lead ISO 9001 Quality Management System and drive improvements.
• Collaborate with MD and department managers on projects and reporting.
• Maintain confidential HR records and assist with recruitment.
• Ensure compliance with current legislation and company policies.

Skills

People management

HR administration

Health & Safety knowledge

ISO 9001 knowledge

Communication skills

Organizational skills

Tools

Outlook

Word

Excel

Teams

Job description

Are you an experienced Office Manager who enjoys being at the heart of a business? This is a varied, hands-on role, office based in Corby, where you'll oversee office operations, support HR, Health & Safety and quality systems, whilst managing a small internal team and helping the business run efficiently every day.

BASIC SALARY: £35,000

BENEFITS:

• Quarterly bonus scheme (OTE circa £38,000)
• 25 days annual leave
• Pension

LOCATION: This is an office based role, based in Corby.

COMMUTABLE LOCATIONS: Kettering, Market Harborough, Wellingborough, Uppingham, Stamford, Oakham, Northampton, Peterborough.

JOB DESCRIPTION: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001

As our Office Manager, you\'ll become the central point of coordination across the business, ensuring everything runs smoothly behind the scenes whilst supporting the wider team. This is far more than a traditional administration role; you\'ll oversee office operations, manage a small internal team, support HR activities, coordinate Health & Safety, manage facilities and lead our ISO 9001 Quality Management System. You\'ll work closely with the Managing Director and department managers, playing a key role in maintaining compliance, improving business processes and creating an organised, efficient workplace.

KEY RESPONSIBILITIES: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001

• Lead and support the Internal Sales team and Import/Export Administrator through regular one-to-ones and team meetings.
• Support senior management with administration, reporting and business projects.
• Assist with recruitment, onboarding, inductions and employee administration.
• Maintain confidential HR records and support payroll preparation.
• Coordinate employee training, performance reviews and wellbeing initiatives.
• Ensure HR policies remain compliant with current legislation.
• Take responsibility for Health & Safety across both company sites, including audits, risk assessments and statutory compliance.
• Manage office facilities, maintenance, security and contractor relationships.
• Lead and maintain the company\'s ISO 9001 Quality Management System, coordinating internal and external audits whilst driving continuous improvement across the business.

PERSON SPECIFICATION: Office Manager, Administration Manager, Business Support Manager- facilities management, ISO 9001

Ideally, you\'re an organised and proactive Office Manager who enjoys taking ownership and keeping a business running efficiently. You\'re equally comfortable supporting people, improving processes and ensuring compliance, whilst confidently juggling a wide variety of responsibilities.

You\'ll ideally have:

• Previous people management or team leadership experience.
• Experience supporting HR administration throughout the employee lifecycle.
• Knowledge of Health & Safety within an office or industrial environment.
• Experience managing facilities, contractors and external suppliers.
• An understanding of ISO 9001 or other quality management systems.
• Strong communication skills and confidence working across all levels of a business.
• Good Microsoft 365 skills, including Outlook, Word, Excel and Teams.

It would be advantageous if you also have an IOSH, NEBOSH, CIPD or ISO Internal Auditor qualification, although these aren