Office Manager

Allscreens Nationwide Ltd; High Wycombe; On-site; GBP 24,000 - 32,000; Full time

Job summary

Allscreens Nationwide Ltd in the United Kingdom is seeking an Office Coordinator to oversee daily operations, ensuring a smooth and efficient working environment and providing essential administrative support.

You will manage office resources, assist staff, coordinate with project teams and external partners, prepare meetings, minutes, and status reports, and keep accurate project records.

Qualifications

• Strong organisational skills and ability to multitask.
• Excellent communication and coordination abilities.
• Proficiency with Microsoft Office and office workflows.

Responsibilities

• Oversee daily office operations and ensure a smooth, efficient work environment.
• Manage office resources, assist staff, and provide admin support.
• Be the first point of contact for site visitors and coordinate accordingly.
• Produce project documentation and keep schedules and reports up to date.
• Arrange meetings, minutes, and follow up on action items.
• Coordinate procurement and logistics for the project team.
• Liaise with contractors, vendors, and clients to exchange project docs.
• Monitor progress and provide regular status updates to managers.

Skills

Organisational skills

Multitasking

Communication

MS Office

Tools

Microsoft Office

Job description

Oversee and coordinate the daily operations of the office, ensuring a smooth and efficient work environment.

This individual will be responsible for managing office resources, assisting staff, and providing administrative support to ensure the office runs efficiently.

They will also be the first port of call for visitors to the site cabins and will co-ordinate accordingly.

The role requires exceptional organisational skills, the ability to handle multiple tasks simultaneously, and strong communication abilities.

Assist in production of documentation in relation to project activities,

Arranging meetings and co-ordination of project team members for deadlines, and deliverables.

Maintain accurate and up-to-date project records, including schedules, and reports for the Project Director(s)

Monitor project progress and provide regular status updates to project managers and stakeholders.

Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items.

Coordinate procurement processes, and logistics for project team members.

Coordinate with external parties (e.g., contractors, vendors, and clients) to manage and exchange project documentation efficiently.