Office Manager

EngineersOfAI; Greater London; On-site; GBP 42,000 - 52,000; Full time

Job summary

Wayve in London is seeking a highly organised Office Manager to own day-to-day operations of our London locations. You’ll be the first point of contact for workplace matters, ensuring a welcoming, safe and efficient environment and helping scale our local presence with the global Workplace, IT, and People teams.

This hands-on role covers reception management, facilities, events, supplier liaison, safety checks and general administration, with a focus on delivering exceptional experiences for

Qualifications

• Previous experience managing a busy office, ideally within a fast-paced technology or scaling business.
• Experience leading or supervising a Reception or Front of House team.
• Very strong organisational skills and attention to detail.

Responsibilities

• Take ownership of day-to-day operation of the London office, ensuring a safe, efficient and welcoming workplace.
• Manage the Reception team, including day-to-day leadership, scheduling and maintaining service standards.
• Ensure the office is clean, organised, fully stocked and presented to a high standard at all times.
• Coordinate office supplies, refreshments, stationery and workplace consumables.
• Liaise with building management, cleaning teams and suppliers to resolve issues.
• Coordinate catering, room set-up and hospitality for meetings and events.

Skills

Highly organised

Office operations

Reception/front of house

Job description

About us

Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.

In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.

At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.

Make Wayve the experience that defines your career!

We’re looking for a highly organised, proactive Office Manager to take ownership of the day-to-day operations of Wayve’s London locations. You’ll be the first point of contact for all things workplace — keeping things running smoothly, creating an exceptional environment for the team, and helping scale our local presence.

This is a hands‑on, people‑facing role where no two days are the same. You’ll work closelywith our global Workplace, IT, and People teams to ensure our London office(s) runs efficiently, reflects our culture, and supports our fast‑moving team.

What You’ll Do

• Office Operations
  • Take ownership of the day-to-day operation of the London office, ensuring a safe, efficient and welcoming workplace.
  • Manage the Reception team, including day-to-day leadership, performance, scheduling, development and maintaining consistently high service standards.
  • Ensure the office is clean, organised, fully stocked and presented to an exceptional standard at all times.
  • Manage office supplies, refreshments, stationery and workplace consumables.
  • Coordinate deliveries, post, courier services and general office logistics.
  • Liaise with building management, cleaning teams and external suppliers to resolve day-to-day operational issues.
• Meeting Rooms & Hospitality
  • Ensure meeting rooms are fully prepared and presented for internal meetings, executive sessions and customer visits.
  • Coordinate catering, room set-up and hospitality for meetings and events.
  • Deliver a seamless visitor experience from arrival through to departure.
  • Support leadership meetings and customer engagements by ensuring spaces are always ready.
• Events & Workplace Experience
  • Plan and coordinate office events, celebrations and social activities that help build our culture.
  • Support company events including All Hands, team meetings and other workplace initiatives.
  • Work closely with the wider Workplace team to deliver an engaging and welcoming office environment.
  • Be a visible, approachable and trusted point of contact for colleagues.
• Facilities & Supplier Management
  • Coordinate contractors and service providers carrying out work within the office.
  • Raise and track maintenance requests through to completion.
  • Support workplace improvement projects and office moves where required.
  • Build strong relationships with suppliers to ensure consistently high service standards.
• Health & Safety
  • Support compliance with workplace health and safety requirements.
  • Complete routine workplace inspections and safety checks.
  • Assist with fire safety, first aid arrangements and emergency preparedness.
  • Maintain workplace records and report or mandate any issues as appropriate.
• General Administration
  • Support onboarding by preparing desks, lockers, access passes and welcome items.
  • Manage office access, lockers and workplace resources.
  • Maintain workplace documentation and records.
  • Provide administrative support to the wider Workplace team as required.

What We're Looking For

• Previous experience managing a busy office, ideally within a fast‑paced technology or scaling business.
• Experience leading or supervising a Reception or Front of House team.
• Highly organise