Talent Operations Associate - FTC

Wayve; Greater London; Hybrid; GBP 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Equity / Long-term ownership

Relocation support and visa sponsor

Hybrid working model

Learning & development budget

Wellbeing programs and team socials

Job summary

Wayve is seeking a Talent Operations professional in London to coordinate interviews across multiple regions and support recruiters and hiring managers. You will maintain records, manage a busy queue, and provide warm, proactive candidate service while learning our systems and optimizing workflows with AI tools.

You’ll work with Talent Partners and teams across the business, supporting roughly 90–100 interviews weekly across the UK, Japan, Europe and Israel, with overflow for the US.

Qualifications

• Experience in recruiting coordination or a detail-heavy, service-focused role.
• Ability to take ownership and prioritise competing requests with clear communication.
• Strong, warm communication with candidates and stakeholders.
• Calm under changing plans and responsibility for work quality.
• Quick learner of new systems and a proactive problem-solver with AI tools

Responsibilities

• Coordinate interviews from request through completion, managing schedules and candidate communications.
• Prioritise a busy queue of requests, maintain records and handovers, flag blockers early.
• Provide warm, proactive support to candidates, recruiters, interviewers and hiring managers.
• Handle recruitment support requests and job-approval tasks promptly and accurately.
• Learn systems quickly and investigate issues with colleagues to resolve them.
• Collaborate with Talent Partners to improve scheduling and processes

Skills

Interview coordination

Stakeholder communication

Scheduling management

Candidate support

Tools

Ashby ATS

Job description

Before the detail, here's the challenge you'd help us solve.

We build the embodied intelligence that moves real vehicles safely, and the ecosystem a billion machines will run on in the future. Very few people in AI can say this. Every role here, whatever the team, plugs into that.

Here’s what this particular role covers.

About Talent Operations

Talent Operations partners with Wayve’s hiring teams to deliver a thoughtful, well-organised experience for candidates, interviewers and hiring teams. In this London-based role, you’ll work closely with approximately six recruiters and take ownership of interview coordination across multiple regions. You’ll help keep hiring moving smoothly while building strong relationships across the London office and wider business.

Your day-to-day

• Coordinate interviews from request through to completion, managing schedules, changes and candidate communications.

• Prioritise a busy queue of requests, keeping records and handovers accurate and flagging capacity or blockers early.

• Provide warm, proactive support to candidates, recruiters, interviewers and hiring managers.

• Handle recruitment support requests and job-approval tasks promptly and accurately.

• Learn our systems and processes quickly, using documentation and colleagues to investigate issues and solve problems independently.

• Work with Talent Partners and teams across the business to resolve scheduling challenges and improve how we work.

What you’ll be working on

• Supporting around 90–100 individual interviews each week across the UK, Japan, Europe and Israel, with overflow support for the US.

• Managing interview scheduling in a fast-moving environment where priorities and availability can change.

• Maintaining reliable hiring records and clear handovers so candidates and colleagues know what to expect.

• Spotting recurring friction in a defined area of the process and helping address the root cause alongside day-to-day delivery.

• Using AI thoughtfully and exploring opportunities to improve hiring workflows through automation; boosting efficiency while keeping candidate experience and good judgement at the centre.

You should apply if:

You bring experience from recruiting coordination or another detail-heavy, service-focused role, such as executive support, customer operations or events, and can show that you:

• Take ownership, prioritise competing requests and communicate early when something needs attention.

• Build trust through warm, clear and proactive communication with candidates and stakeholders.

• Stay accurate and calm when plans change, and take responsibility for your work.

• Learn new systems quickly, investigate problems and apply feedback.

• Are curious about improving processes and confident using AI tools thoughtfully in your work.

Recruitment or ATS experience, including Ashby, would be useful, but it isn’t essential if you can demonstrate strong coordination, judgement and an ability to learn systems quickly.

Not ticking every box? That’s totally okay!

If you’re passionate about autonomy and keen to learn, we encourage you to apply even if you don’t meet every requirement.

More about Wayve:

Wayve is building the leading AI platform for autonomous driving. We are pioneering an end to end AI approach that enables vehicles to learn directly from real world experience, developing the ability to adapt, generalise and improve at scale. Instead of relying on hand coded rules or pre mapped environments, our AI Driver learns to drive by understanding the world around it. The result is technology that navigates complex urban environments with intelligence, precision and natural flow, unlocking meaningful advances in both safety and efficiency. We believe autonomy represents a once in a generation transformation in how people and goods move, comparable to the shift from horses to cars, and from human driven vehicles to intelligent machines.

Our ambition is to make autonomy universal. Wayve’s mapless and hardware agnostic AI platform integrates with global OEM partners, enabling continuous software evolution and unlocking advanced levels of automation from L2 plus through to L4 as our core AI model scales. In a race increasingly defined by intelligence and real world learning, Wayve is taking a distinct approach, building a generalisable driving intelligence that can power any vehicle, anywhere. By combining embodied AI with scalable deployment, we are creating technology that can be shaped to each OEM brand and driver experience, accelerating the transition to a safer, more intelligent future of mobility.

How we work — Locations & Flexible Working

This role is based in our London hub, with a minimum of 2 days in the office. Our main hubs are in London, Sunnyvale, Yokohama, Herzliya, Vancouver and Leonberg. We operate a hybrid working model that combines in-person collaboration in our dedicated office spaces with focused time working remotely. This gives our teams the connection and energy of working together, alongside the flexibility to do their best work in a way that fits their lives.

The Interview Process

Our process is clear and respectful of your time:

• Competency-based interview(s) focused on coordination, communication and judgement (45 mins)

• ecruiter screen (30 mins)

• Deep Dive interview with some of the team looking more closely at experience and team fit. (45 mins)

• Final interview (30 mins)

• We’ll always explain the format and work around your availability.

What’s in it for you (Location dependant):

• Salaries benchmarked against the market annually
• Meaningful equity, sharing in the ownership and long term success of Wayve
• Relocation support and visa sponsorship where applicable
• Hybrid working, core hours and the chance to work hands on in vehicle workshops and labs
• Learning and development budgets with support for training, conferences and growth
• Comprehensive benefits including health insurance, dental, enhanced maternity and paternity leave, retirement or pension where applicable, access to therapists, wellbeing partnerships, team socials and more

A quick, honest note before you apply.

Wayve is not a mature, fully-structured place with the playbook already written. Much of how we work is still being written, and if you join, you’ll help write it. That suits people who want real ownership more than people who need a settled structure from day one.

If that sounds like the kind of problem you want to spend your time on, we’d really like to hear from you. At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.

For more information visit Careers at Wayve. To learn more about what drives us, visit Values at Wayve

DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.