Office Manager

Axia Beauty; Greater London; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Private healthcare

Company pension

Wellness amenities

Career development opportunities

Global exposure

Job summary

DBG Health seeks an experienced Office Manager / Executive Assistant to support the Executive General Manager (Europe) and oversee office operations across London, Amsterdam and Berlin. You will coordinate complex calendars, travel, and top-level communications while driving efficiency and a welcoming, well-organised work environment.

This role combines executive support with office management and business coordination across our European team, requiring proactive problem-solving, discretion,

Qualifications

• Proven experience as EA/Office Manager or similar role.
• Experience coordinating across multiple international offices.
• Strong organisational and time-management skills with attention to detail.

Responsibilities

• Provide high-level executive support including diary management and meeting coordination.
• Oversee day-to-day office operations across London, Amsterdam and Berlin offices.
• Coordinate onboarding/offboarding and liaise with IT and facilities teams.
• Assist with budgeting, invoicing and expenses in partnership with Finance.
• Support leadership meetings, events and internal communications.

Skills

Executive support

Office management

Travel coordination

Stakeholder management

AI tools usage

Tools

Microsoft Office

Microsoft Teams

Claude AI tools

Job description

We are seeking an experienced Office Manager / EA/ Business Manager to provide office management support, EA and general business coordination.

As part of DBG Health, headquartered in Australia, we’re driven by a mission to deliver affordable and innovative solutions that enhance the wellbeing of millions of customers. With more than 1,500 dedicated professionals, we are leaders across pharmaceuticals, consumer goods, beauty, health and wellness, supported by a portfolio of trusted and market-leading brands.

Our Beauty division is home to leading brands including MCoBeauty, Esmi Skin Minerals, Nude by Nature, SunSkills and PONi Cosmetics, offering high-quality, accessible products that resonate with consumers both locally and internationally.

MCoBeauty’s expansion into the European market represents an important milestone in DBG Health’s international growth strategy. Renowned for its innovative, high-quality cosmetics and exceptional value, the brand continues to bring accessible beauty solutions to consumers across Europe. This achievement reflects our ambition to expand our global footprint and deliver industry-leading health and beauty brands to new markets around the world.

Be part of our exciting growth journey and shape the future of global health, wellness, and beauty. Soon, we’ll expand in this market further by launching Nude by Nature and Esmi Skin Minerals. Join a team that values creativity, innovation, and customer impact as we continue to grow and redefine what’s possible.

About the role:

We are looking for a highly organised, proactive and adaptable Office Manager / Executive Assistant to join our growing European team at DBG Health.

This is a varied and high-impact role, combining executive support with office management and business coordination across our London, Amsterdam and Berlin offices.

Working closely with the Executive General Manager, Europe, you will play a key role in ensuring the smooth running of daily operations, supporting leadership priorities and creating an efficient, collaborative and welcoming working environment.

The ideal candidate will be a natural problem-solver who thrives in a fast-paced environment, anticipates needs and is confident managing multiple priorities while building strong relationships across the business.

Applicants must have the legal right to work in the UK to be considered for this role.

Role & Responsibilities

Executive Support

• Provide proactive, high-level executive support to the Executive General Manager, Europe, including complex diary management, meeting coordination and prioritisation.
• Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, visas and expenses.
• Act as a trusted point of contact for internal and external stakeholders, ensuring effective communication and timely follow-up.
• Prepare high-quality presentations, briefing documents, reports and meeting materials for leadership meetings and business reviews.
• Coordinate meeting agendas, minutes and action tracking, ensuring key priorities and deadlines are progressed.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.

Office Management & Operations

• Oversee the day-to-day operations of our European offices across London, Amsterdam and Berlin, ensuring a professional, organised and welcoming environment.
• Manage relationships with external suppliers and service providers, including IT, facilities and office suppliers.
• Coordinate office facilities, equipment, contracts and services to support operational efficiency.
• Partner with People & Culture and IT to coordinate onboarding and offboarding logistics, including workspace arrangements, access and equipment.
• Maintain office processes, documentation and policies, identifying opportunities to improve efficiency and the employee experience.
• Work with relevant teams to ensure office operations align with local health, safety and compliance requirements.

Business Coordination & Administration

• Support the planning and coordination of leadership meetings, company events, team offsites and business activities.
• Track key actions, timelines and priorities across leadership initiatives, ensuring effective follow-through.
• Support office budget management, invoice processing, purchase approvals and expense reconciliation in partnership with Finance.
• Manage corporate credit card expenses and travel expenditure in line with company policies and budgets.
• Support internal communications and collaboration across UK and European teams.
• Identify opportunities to streamline administrative processes and leverage technology and AI tools to improve productivity.
• Provide additional administrative and operational support to the wider European Leadership Team as the business continues to grow.

Skills & Experience

• Strong experience as Executive Assistant, Office Manager or similar role, supporting senior executives or leadership teams.
• Experience working within a regional or international business, ideally across multiple office locations.
• Exceptional organisational, prioritisation and time-management skills, with the ability to balance competing demands.
• A proactive, solutions-focused approach, with the confidence to anticipate needs, take initiative and work autonomously.
• Excellent written and verbal communication skills, with the ability to build strong relationships at all levels of the organisation.
• Strong attention to detail, sound judgement and a high degree of discretion when handling confidential information.
• Experience managing office operations, external suppliers, facilities and administrative processes.
• Strong Microsoft Office skills, particularly Outlook, Excel and PowerPoint, along with Microsoft Teams.
• Confidence using AI tools, particularly Claude, including Chat, Design, Artifacts and Skills, to develop presentations, streamline workflows and improve efficiency.
• Experience in FMCG, retail, consumer goods or a fast-paced, high-growth business would be advantageous.
• A flexible, collaborative and positive attitude, with a willingness to support the wider team as the business evolves.
• Flexibility to travel occasionally between our UK and European offices.

At DBG Health, we believe in creating an environment where our people can thrive, both personally and professionally. You’ll be joining a growing, ambitious business with a collaborative culture and the opportunity to make a meaningful impact.

We offer:

• Competitive salary and performance-related bonus, alongside a company pension scheme.
• Fully company-funded private healthcare and life assurance, supporting your health, wellbeing and peace of mind.
• Modern, newly established office space with access to a range of wellness amenities, including fitness classes and an on-site salon.
• A supportive, values-driven culture, built around our PACT values of Pioneering, Accountability, Collaboration and Tenacity.
• Autonomy and ownership, giving you the opportunity to shape processes, drive improvements and make a real difference.
• Exposure to senior leadership and international operations, working closely with teams across our growing European business.
• Career development and global opportunities across DBG Health’s expanding portfolio of health, wellness and beauty businesses.

If you’re a proactive, highly organised individual who enjoys variety, thrives on building relationships and takes pride in making things run smoothly, we’d love to hear from you.

DBG Health is committed to fostering a workplace culture that is safe and accessible for all. We are an equal- opportunity employer and encourage applications regardless of cultural background, gender identity, sexual orientation, disability or neurodiversity. We strive to build a collaborative, inclusive workplace that is representative of the communities we work and live in.