Office Manager

5 Hertford Street; Greater London; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

33 days holiday per year (including银行霍

Private medical + dental insurance

Monthly well-being days with on-site服务

Employee Assistance Programme

Online retail discounts with Edenred

Eyecare & glasses vouchers.

Freshly prepared meals whilst working.

And more!

Job summary

Robin Birley Holdings Ltd in London seeks an exceptional Office Manager to oversee three London offices, delivering a professional and welcoming environment for employees, visitors and senior stakeholders. You will manage facilities, supplies, meeting spaces, vendor relationships and provide executive support including diary management, travel coordination and meeting administration.

The role requires strong organisational skills, discretion with confidential information and a proactive,

Qualifications

• Experience in Office Management and Executive Assistant duties in a fast-paced environment.
• Strong organisational and multitasking abilities with excellent stakeholder management.
• Proficient in Microsoft Office and diary, travel and meeting coordination.
• Discretion handling confidential information and professional demeanour.

Responsibilities

• Act as the face of the office for employees, visitors and stakeholders.
• Oversee day‑to‑day operations of three London offices, ensuring facilities and meeting spaces are well maintained.
• Manage workplace operations including maintenance, housekeeping, health & safety, security and vendor relations.
• Provide executive support with diary management, travel coordination and meeting administration.
• Support office budgets and administrative activities with key stakeholders.

Skills

Office Management

Executive Assistant responsibilities

Organisational skills

Stakeholder management

Diary management

Travel coordination

Communication skills

Tools

Microsoft Office

Job description

Robin Birley Holdings Ltd is a Hospitality & Leisure group dedicated to providing world-class quality service, products, and experience to our members and customers.

Established in 2012 by Robin Birley, the group's flagship business is 5 Hertford Street, a private member's club located in Mayfair, London. At the core of the club’s philosophy, is the Birley family’s traditions of style and elegance with a team that consistently delivers personal exceptional service to the club's members and their guests. 5 Hertford Street comprises five floors that accommodate Loulou’s nightclub, four restaurants, four bars, a private dining room, cigar shop, a courtyard, and a roof terrace.

Established in 2018, Oswald’s, also based in Mayfair, London, is the other social club in the group’s current portfolio. Boasting 2 outstanding restaurants, Oswald’s real focus is on true wine lovers. The club offers members world-class dining and access to the world's best and most exclusive wines.

In March 2025, our newest social club Maxime’s opened on the Upper East Side in New York, housing 3 restaurants and 2 bars. Other group businesses include Birley Sandwiches, comprising 9 stores across the City and Canary Wharf, and Birley Bakery also with 2 stores in London and 1 new site in New York.

We are seeking an exceptional Office Manager to oversee our three London offices, taking ownership of the workplace experience and creating professional, welcoming environments for employees, visitors and senior stakeholders alike.

Why work with us?

• 33 days holiday per year (including bank holidays)
• Private medical + dental insurance with BUPA.
• Monthly well-being days with our in-house Masseuse, Reflexologist, and Chiropodist.
• Employee Assistance Programme
• Online retail discounts with Edenred
• Eyecare & glasses vouchers.
• Freshly prepared meals whilst working.
• And more!

Working Hours

• Monday- Friday 9am – 6pm
• The club is closed on Sundays, Bank Holidays and throughout Christmas each year

Key Responsibilities

• Act as the face of the office, delivering an exceptional experience for employees, visitors and stakeholders.
• Oversee the day-to-day running of three London offices, ensuring facilities, supplies and meeting spaces are maintained to a high standard.
• Manage workplace operations, including maintenance, housekeeping, health & safety, security and vendor relationships.
• Provide executive support through diary management, travel coordination and meeting administration.
• Support office budgets, projects and business-wide administrative activities, working closely with key stakeholders.

What are we looking for?

• Experience in both Office Management and Executive Assistant responsibilities within a fast-paced environment.
• Strong organisational skills, with the ability to manage multiple priorities and stakeholders.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships across all levels of the business and with external suppliers and contractors.
• Proficient in Microsoft Office and office management systems, including diary, travel and meeting coordination.
• Proactive, detail-oriented and professional, with strong problem-solving skills and discretion when handling confidential information.