Office Manager

Ignite Search and Selection; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Ignite Search and Selection is recruiting an Office Manager for a leading international interior design studio in Central London. The role combines office management, travel coordination, executive support, facilities, marketing and HR administration for a London team of 18–20.

The successful candidate will be highly organised, proactive and personable, with experience coordinating international travel, managing a busy office and supporting senior leadership.

Qualifications

• Previous experience in office management, studio management, practice management, executive support or a similar role.
• Experience within a creative environment such as interior design, architecture, fashion, luxury, art or a related sector.
• Strong experience coordinating international travel.
• Experience arranging flights, accommodation and visas.
• Excellent organisational and administrative skills.
• Strong communication skills and a professional manner.
• Confidence working with senior leadership and international colleagues.
• Excellent discretion and judgement.
• The ability to remain calm and solutions-focused when plans change.
• A positive, friendly and collaborative personality.

Responsibilities

• Oversee the smooth day-to-day running of the London studio.
• Manage facilities, maintenance, contractors, suppliers and building management.
• Ensure the office is well organised, welcoming and professionally presented.
• Manage office supplies, equipment and services.
• Coordinate visitors, deliveries, and general office administration.
• Organise meetings, lunches, events, and team activities.
• Act as the main point of contact for day-to-day office requirements.
• Coordinate international travel arrangements for the wider office team.
• Arrange flights, accommodation, transfers and detailed itineraries.
• Maintain an accurate office travel log.
• Coordinate complex and multi-destination travel.
• Manage visa requirements and travel documentation.
• Handle changes and last-minute travel arrangements efficiently.
• Approximately two days per week will be dedicated to working closely with the CEO.
• Meetings & Marketing Support: Prepare credential packs and supporting materials for management, client and business development meetings.
• Assist with presentations and meeting preparation.
• Support marketing initiatives, events, awards and publications.
• Assist with the organisation and maintenance of marketing materials and studio assets.
• Provide general administrative support to the marketing function.
• HR & International Collaboration: Work closely with the international HR team.
• Support onboarding and offboarding processes.
• Coordinate new starter requirements and documentation.
• Assist with general HR administration.
• Help ensure London office processes align with the wider international business.

Skills

Office management

Executive support

Facilities management

International travel coordination

HR administration

Marketing support

Job description

We are currently recruiting for an Office Manager to join a leading international interior design studio in the heart of Central London.

This is a fantastic opportunity to join a highly regarded, design‑led business with an international presence and a London team of approximately 18–20 people.

The studio has a great reputation not only for its work, but also for its people and culture. The team is creative, sociable, and collaborative, with a relaxed and friendly atmosphere. It’s a genuinely enjoyable environment with a strong team dynamic and a great London studio vibe.

The Role

This is a varied and important role within the London studio, combining office management, international travel coordination, executive support, facilities, marketing, and HR administration.

The successful candidate will be highly organised, proactive, and personable, with the ability to keep multiple priorities moving while maintaining a high standard of professionalism.

You will also work closely with the CEO for approximately two days per week, taking responsibility for his international travel and ensuring every detail is carefully organised.

Key Responsibilities

Office & Facilities Management

• Oversee the smooth day-to-day running of the London studio.
• Manage facilities, maintenance, contractors, suppliers and building management.
• Ensure the office is well organised, welcoming and professionally presented.
• Manage office supplies, equipment and services.
• Coordinate visitors, deliveries, and general office administration.
• Organise meetings, lunches, events, and team activities.
• Act as the main point of contact for day-to-day office requirements.

International Travel

• Coordinate international travel arrangements for the wider office team.
• Arrange flights, accommodation, transfers and detailed itineraries.
• Maintain an accurate office travel log.
• Coordinate complex and multi-destination travel.
• Manage visa requirements and travel documentation.
• Handle changes and last‑minute travel arrangements efficiently.

CEO Support

Approximately two days per week will be dedicated to working closely with the CEO.

You will manage:

• International flights and travel tickets.
• Hotels and accommodation.
• Visa applications and supporting documentation.
• Detailed travel itineraries.
• Transfers and associated logistics.
• Changes, cancellations and last‑minute requirements.

This part of the role requires excellent organisation, discretion, reliability and a high level of attention to detail.

Meetings & Marketing Support

• Prepare credential packs and supporting materials for management, client and business development meetings.
• Assist with presentations and meeting preparation.
• Support marketing initiatives, events, awards and publications.
• Assist with the organisation and maintenance of marketing materials and studio assets.
• Provide general administrative support to the marketing function.

HR & International Collaboration

• Work closely with the international HR team.
• Support onboarding and offboarding processes.
• Coordinate new starter requirements and documentation.
• Assist with general HR administration.
• Help ensure London office processes align with the wider international business.

About You

The ideal candidate will be highly organised, confident and personable, with excellent attention to detail and a proactive approach.

You will ideally have:

• Previous experience in office management, studio management, practice management, executive support or a similar role.
• Experience within a creative environment such as interior design, architecture, fashion, luxury, art or a related sector.
• Strong experience coordinating international travel.
• Experience arranging flights, accommodation and visas.
• Excellent organisational and administrative skills.
• Strong communication skills and a professional manner.
• Confidence working with senior leadership and international colleagues.
• Excellent discretion and judgement.
• The ability to remain calm and solutions‑focused when plans change.
• A positive, friendly and collaborative personality.

The Culture

This is a great opportunity for someone who wants to work within a creative and international business while still being part of a relatively small, close‑knite London team.

The studio offers a friendly, social and collaborative working environment. The team is passionate about what they do, enjoys working together and has a strong sense of camaraderie.

It’s a professional and high‑performing environment, but with a relaxed personality and a genuinely good team culture.

The Details

Location: Central London

Working pattern: 4 days in the office, 1 day from home

Salary: £35,000 per annum

Employment: Full-time, permanent

Team size: Approximately 18–20 people