Office Manager

Ignite Search and Selection; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Ignite Search and Selection in London is seeking an experienced Office Manager to join our design-focused team. The role combines office management, international travel coordination, executive support, facilities, marketing, and HR administration within a collaborative studio environment.

The successful candidate will be highly organised, proactive and personable, able to juggle multiple priorities while maintaining high standards of professionalism.

Qualifications

• Highly organised, proactive and personable.
• Experience in office management and facilities.
• Ability to coordinate international travel with attention to detail.
• Support CEO and collaborate with HR and marketing teams.

Responsibilities

• Oversee day-to-day running of the London studio and facilities.
• Coordinate international travel arrangements with itineraries.
• Provide executive and diary support to the CEO.
• Assist with meetings, events, and team activities.
• Support onboarding and HR administration and marketing materials.

Skills

Organisational skills

Travel coordination

Executive support

Facilities management

Communication

Team coordination

Tools

MS Office

Google Workspace

Travel booking tools

Job description

We are currently recruiting for an Office Manager to join a leading international interior design studio in the heart of Central London.

This is a fantastic opportunity to join a highly regarded, design-led business with an international presence and a London team of approximately 18-20 people.

The studio has a great reputation not only for its work, but also for its people and culture. The team is creative, sociable, and collaborative, with a relaxed and friendly atmosphere. It's a genuinely enjoyable environment with a strong team dynamic and a great London studio vibe.

The Role

This is a varied and important role within the London studio, combining office management, international travel coordination, executive support, facilities, marketing, and HR administration.

The successful candidate will be highly organised, proactive, and personable, with the ability to keep multiple priorities moving while maintaining a high standard of professionalism.

You will also work closely with the CEO for approximately two days per week, taking responsibility for his international travel and ensuring every detail is carefully organised.

Key Responsibilities

Office & Facilities Management

• Oversee the smooth day-to-day running of the London studio.
• Manage facilities, maintenance, contractors, suppliers and building management.
• Ensure the office is well organised, welcoming and professionally presented.
• Manage office supplies, equipment and services.
• Coordinate visitors, deliveries, and general office administration.
• Organise meetings, lunches, events, and team activities.
• Act as the main point of contact for day-to-day office requirements.

International Travel

• Coordinate international travel arrangements for the wider office team.
• Arrange flights, accommodation, transfers and detailed itineraries.
• Maintain an accurate office travel log.
• Coordinate complex and multi-destination travel.
• Manage visa requirements and travel documentation.
• Handle changes and last-minute travel arrangements efficiently.

CEO Support

Approximately two days per week will be dedicated to working closely with the CEO.

You will manage:

• International flights and travel tickets.
• Hotels and accommodation.
• Visa applications and supporting documentation.
• Detailed travel itineraries.
• Transfers and associated logistics.
• Changes, cancellations and last-minute requirements.

This part of the role requires excellent organisation, discretion, reliability and a high level of attention to detail.

Meetings & Marketing Support

• Prepare credential packs and supporting materials for management, client and business development meetings.
• Assist with presentations and meeting preparation.
• Support marketing initiatives, events, awards and publications.
• Assist with the organisation and maintenance of marketing materials and studio assets.
• Provide general administrative support to the marketing function.

HR & International Collaboration

• Work closely with the international HR team.
• Support onboarding and offboarding processes.
• Coordinate new starter requirements and documentation.
• Assist with general HR administration.