Office Manager

Iomart; Glasgow; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Attractive Package

Job summary

Iomart is seeking an organised Office Manager to oversee the Glasgow Head Office and provide support across London and Manchester offices. You’ll help create an exceptional workplace experience by ensuring safe, efficient and welcoming working environments.

You will manage suppliers, facilities, budgets and governance, while delivering executive and operational support to senior leaders. The role demands strong organisation, discretion and communication skills.

Qualifications

• 3+ years in a similar Office Manager/Facilities role.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication; professional discretion.

Responsibilities

• Oversee day-to-day operations of the Glasgow Head Office and remote oversight of London and Manchester offices.
• Develop and improve office processes, policies and ways of working.
• Manage office supplies, equipment and workplace resources.
• Coordinate maintenance, security systems and access controls.
• Manage relationships with landlords and external suppliers; monitor service levels.
• Support health and safety, data protection and internal policies.

Skills

Office management

Microsoft Office

Organisational skills

Discretion with confidential info

Job description

We're looking for a highly organised and proactive Office Manager to help create an exceptional workplace experience across Iomart. You'll oversee the smooth running of our offices, support colleagues and senior leaders, manage suppliers and facilities, and ensure our working environments remain safe, efficient and welcoming.

Key Responsibilities include:

Office & Workplace Management

• Oversee the day-to-day operations of our Glasgow Head Office, with remote oversight of our London and Manchester offices.
• Develop and improve office processes, policies and ways of working.
• Manage office supplies, equipment and workplace resources.
• Coordinate office maintenance and servicing.
• Manage relationships with landlords, building management providers and external suppliers.
• Oversee maintenance, repairs, security systems and access controls.
• Monitor service levels and manage supplier contracts to ensure value and quality.

Governance, Compliance & Health & Safety

• Support compliance with health and safety, data protection and internal policies.
• Coordinate workplace safety initiatives and training, including fire safety, first aid, manual handling and DSE assessments.
• Help maintain a safe and compliant working environment.
• Manage office budgets, expenditure and procurement activities.
• Drive cost control and maintain effective supplier relationships.

Executive & Operational Support

• Provide administrative support to senior leadership.
• Coordinate meetings, events and workplace activities.
• Help deliver a positive experience for employees and visitors across all office locations.

We want to hear from you if you:

• Have 3 years plus experience in a similar role with a good understanding of general office health and safety compliance
• Have experience managing confidential information with discretion
• Have good organisational and multitasking skills
• Are proficient in Microsoft Office Suite (Word, Excel, Outlook, Power-Point)
• Have excellent written and verbal communication skills

What's in it for me?

• Attractive Package

Who you’ll be doing it for:

Iomart is the UK’s leading Secure Cloud Managed Services Provider. We are passionate about delivering Hybrid Cloud, Data Protection, Cyber Security and Secure Connectivity to over 9,000 organisations in the UK and globally.

• We have over 25 years expertise in data centre and cloud services
• Over 600 skilled professionals and turnover over £143m
• Our HQ is in Glasgow and offices across the UK.
• We provide critical services across all public and private sectors

We’re an equal opportunities employer and want our vacancies to be available to all, so if you need us to make any reasonable adjustments during the process then just let us know.