Office Manager

Morton Kyle Limited; Ellington; On-site; GBP 32,000 - 39,000; Part time

Benefits offered by this job

Company events

Company pension

Job summary

Flourishh, a creative agency based in PE28 0AF, seeks an Office Manager to support the founders, keep the office running smoothly, and manage client workflows. This part-time, permanent role offers 16 hours across 4 or 5 days with flexible start/end times.

You’ll coordinate delivery schedules, bookings, and proposals, while handling basic bookkeeping and CRM updates. The successful candidate will be tech-savvy, organised, and able to communicate clearly with clients and the Executive team.

Qualifications

• Minimum of 2 years in business administration/office management or account management
• First-rate verbal/written communication skills with attention to detail
• Technically minded and able to improve processes through automation
• Experience with Xero/FreeAgent, Active Campaign, Kajabi (or similar) and Microsoft tools
• Operationally excellent: well organised, structured, commercially driven
• Reliable team player who supports executives and liaises with contractors/suppliers

Responsibilities

• Review delivery schedules and ensure key dates are met
• Run catch-up calls with clients and amend briefs as needed
• Support Directors in meetings, scope proposals, and chase proposals
• Load information into CRM and accounts systems
• Book work, manage diaries, and coordinate events with bookers/venue organisers
• Maintain CRM and marketing databases; load campaigns as agreed
• Manage communications with Directors and external partners

Skills

Administration

Communication

Problem solving

Tech savvy

Client relationships

Organised

Education

A-Level or equivalent

Tools

Xero

FreeAgent

ActiveCampaign

Kajabi

Microsoft Office

Job description

Salary - up to 35k per annum, pro-rata

Flexible, office-based working between 9am-5pm over 4 or 5 days

Based PE28 0AF - UK office based applicants only

Interviewing Now

Morton Kyle Limited has been retained to recruit on behalf of Flourishh - a Creative Agency based in PE28 0AF.

This role requires a special kind of person, someone who can organise and manage workflows, manage project timelines, and a handful of clients, as well as keep the Executive Team on the right track!

Based out of the Ellington Office - postcode PE28 0AF - please do not apply if you are not in commutable distance to this address.

It's the perfect role for you if you want a great team environment, a varied job role and a real sense of making a difference...

As an Office Manager with my client, Flourishh, you'll spend your week working with the founders to ensure the office runs smoothly, promises are delivered and communication is flowing and without friction.

Carry on reading to find out more about a typical week as part of the Flourishh team, how you'll contribute and a little bit more about who they are and what they do.

Flourishh are a friendly, close-knit team, and they’re looking to welcome onboard a special someone who can join in, lend a hand when needed and generally make the boat go faster...

Is that you?

A typical week in your new role:

• Reviewing delivery schedules for that week – as a creative agency and contract publisher and events organiser they have a busy office and hitting key dates is critical
• Running catch up / checking calls with current clients
• Amending existing briefs as needed
• Supporting the Directors in client meetings, taking notes, scoping proposals, generating proposals, chasing proposals
• Generating and loading information into required systems - CRM, Accounts
• Booking work in, ensuring it runs to plan and key milestones are hit
• Liaising with events bookers/venue organisers to set up client events
• Maintaining the inhouse marketing database / CRM with updated details
• Loading marketing campaigns as agreed
• Managing diaries / contacts who need time with the Directors
• Basic bookkeeping would be an advantage
• Happy to post on social media and manage responses
• Equally happy to make a fuss of the office dogs :) who are lovely

So, do you enjoy variety in your role? Sitting meetings, speaking with clients, writing proposals, managing project plans, keeping files current, ensuring everyone is on track and keeping the office running smoothly?

If that's you, then read on...

www.Flouishh.org is a creative agency, and part of a group of companies working with heart-centred businesses - from designing and building websites, they provide messaging, graphic design, branding, plus the full PR suite ....they do it all!

And they need some help, based on recent client wins and agency expansion. It's a very exciting time to join Flourishh and be part of their business team.

Who are we looking for?

• Someone who has a minimum of 2 years in a business administration/ office management or maybe an account management role - so is competent and experienced in managing client relationships, delivering campaign plans, coordinating client needs and demands, supporting a creative team and ensuring work goes out on time and budget
• First-rate verbal / written comms skills and presentation skills – attention to detail is a must, so any proof-reading experience would be excellent.
• Must be technically minded / tech savvy - do you like looking at processes and workflows and using automation to make it better? Can you see through the jumble of a process, and make it smooth, clean and frictionless? Are you a natural problem solver?
• Must have experience of Xero/ Free Agent, Active Campaign, Kajabi (or similar), Microsoft
• Operationally excellent - well organised, structured, logical, commercially driven and customer-centric
• Clear communicator in all forms
• Reliable team player - removing tasks from the Executive function, liaising with agents and outsourced contractors / suppliers to ensure smooth client delivery

Flouishh is based in an office in Elllington, Cambs, You will be based at this office. Post code PE28 0AF.

• This is a Permanent, flexible part-time role (16 hours)
• The role is office based.
• You can do your 16 hours across 4 or 5 days.
• Start and end times are flexible within the normal working day.

The start date is ASAP / We are prepared to wait for the right person if you need to serve notice

The interview process is - 2 online human interviews – then a final face to face meeting with the team in the office.

The close date is 30th October but this role may close earlier depending on applicant volume/suitability.

ROLE SUMMARY

Job Types: Part-time, Permanent

Salary: Up to £35,000.00 per year pro-rata depending on experience

• Company events
• Company pension

Schedule:

• Day shift
• Flexible within the normal working week – hrs can be done across 4 or 5 days

Ability to commute/relocate:

• Huntingdon: reliably commute or plan to relocate before starting work (required)

Education:

• A-Level or equivalent (preferred)

Experience: It's more about the person really, but it would help if you have some of the following:

• Office Manager: 2 years (preferred)
• Business Admin: 2 years (preferred)
• Account management: 2 years (preferred)
• Customer relationship management: 3 years (preferred)