Office Manager

Rotheram Carrington Recruitment Group; Chester; On-site; GBP 30,000; Full time

Job summary

An established industry player is seeking an Office Manager to support their growing business services company in Chester. This role offers the flexibility of full-time or part-time hours, making it ideal for candidates looking for work-life balance. The successful candidate will be the first point of contact for clients and guests, ensuring a professional and welcoming environment. Responsibilities include managing office operations, supporting employee administration, and organizing company events. Join a modern workplace that values your contributions and offers perks like birthday leave and gym membership discounts.

Benefits

Modern working environment

Birthday off

Access to gym discounts

On-site haircuts

Team socializing

Flexible start and finish times

Qualifications

• Experience in office management and customer-facing roles.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage all aspects of office and reception duties.
• Coordinate meetings and ensure office supplies are maintained.
• Handle employee administration and HR-related tasks.

Skills

Office Management

Customer Service

Organizational Skills

Communication Skills

Event Planning

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

Microsoft Office Suite

Phone Systems

Job description

Rotheram Carrington Recruitment Group is pleased to be supporting a key Client based in Chester in their recruitment of an Office Manager. Working for a growing business services company, who have state of the art offices. This permanent job could support both full-time or part-time hours as a job share. This role will report to the Chief Operational Officer and sit as senior support to the team. The successful individual will be client facing, so a friendly, organised, and pro-active character would be perfect for this role.

Key responsibilities of this role include:

• All aspects of office management and reception duties, acting as the first point of contact for meeting and greeting Clients and Customers, and ensuring they are looked after in a professional manner.

Office duties:

• First point of contact for the company, answering and fielding phone calls and taking messages
• Meet and greet all guests to the building
• Ensuring the meeting rooms and boardrooms are ready for guests/meetings
• Agendas and presentations are printed and set up
• Managing supplies list and taking ownership of supplies needed for the kitchen and office
• Delivery management - liaising with suppliers to change weekly orders, chasing and resolving any missing deliveries/issues
• Ensure the kitchen is set each day – dishwasher, milk, tea towels, replenishing coffee, tea etc.
• Coffee machine - maintenance and any training
• Ordering breakfast & lunches for client meetings in advance
• Calendar management of meeting rooms x 3
• Fire Warden - Carrying out and recording Fire Alarm Drills, Fire Alarm Tests, Emergency Lighting Tests, Fire Extinguisher checks, checking of fire escape routes regularly as required
• Liaise with cleaning company
• Monitoring of office environment - Office Plants, Lighting, Heating, Music
• Each station equipped with correct glassware, cutlery, bins, wipes
• Key holder to open and close the office

Employee administration duties:

• Maintenance and logging holidays and absenteeism
• Celebration and Service awards – ordering and sending necessary cards for all team
• Lead organiser of company events, such as the summer and winter socials
• Booking travel, hotels, car hire for team members on client visits
• Board meeting monthly – organising lunch, reserving hotel rooms and restaurants

HR administration duties:

• Raising necessary POs
• Liaising with tenants and visitors
• Liaising with utility suppliers
• Ordering and collecting materials
• Assisting senior management team with site management

General duties:

• Familiarising self with roles, departments and lines of reporting
• Familiarising self with clients – what they do, key people, who’s accounts are who’s
• Be able to explain simply what the business specializes in
• Process confidential information with subtlety and integrity

What you will get in return:

• Up to £30,000 dependent on skills and experience
• Modern working environment
• Birthday off
• Access to discounts on gym membership and on-site haircuts
• Team socializing
• Looking to recruit the right person as soon as possible
• Flexible start and finish times can be accommodated

To apply and for more information, please send over an up-to-date CV. We look forward to hearing from you.