Office Manager

St Clement's Church of England Academy; Birmingham; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Cycle to Work Scheme

Home & Tech Scheme

Employee Assistance Programme

GP Appointment 24/7

Health Cash Plan

Job summary

St Clement's Church of England Academy in Birmingham is seeking an experienced Office Manager to lead the school office and support administrative functions.

You will work with the Headteacher and leadership team to manage day-to-day operations, oversee recruitment, data management and finance administration.

The role requires excellent organisational skills, strong IT ability with Microsoft Office, and proactive, professional communication with staff and families.

Qualifications

• Highly organised with excellent attention to detail.
• Strong IT skills including Microsoft Office.
• Clear and professional communication with staff, parents and external stakeholders.
• Team player who can prioritise competing demands.
• Proactive, flexible and committed to maintaining high standards.

Responsibilities

• Office Leadership & Administration: Managing and supervising the administration team.
• Ensuring the efficient day-to-day running of the school office.
• Supporting leadership with administration, communication and diary management.
• Organising meetings, producing correspondence and maintaining high-quality documentation.
• Recruitment & HR Administration: Supporting staff recruitment processes in liaison with BDMAT HR.
• Managing job advertisements, applications and candidate communication.
• Maintaining accurate staff records and the Single Central Record.
• Pupil & Community Administration: Overseeing pupil admissions processes and communications with families.
• Maintaining accurate pupil records and supporting use of the school MIS.
• Data & Compliance: Supporting census returns and ensuring compliance with data protection (GDPR).
• Maintaining secure and confidential records in line with Trust requirements.
• Finance & Operations: Managing purchase orders and liaising with suppliers.
• Supporting financial processes including income collection and reporting.

Skills

Highly organised

Attention to detail

Strong communication

Team player

Proactive and flexible

Tools

Microsoft Office

Job description

About the Role

We are seeking an experienced, organised and proactive Office Manager to join our school team. This is a key role in ensuring the smooth and efficient running of the school office and wider administrative functions.

Working closely with the Headteacher and leadership team, you will provide high-quality administrative support, oversee the day-to-day operations of the school office, and lead on a range of core processes including recruitment, data management and finance administration.

Key Responsibilities

Office Leadership & Administration

• Managing and supervising the administration team


• Ensuring the efficient day-to-day running of the school office


• Supporting the leadership team with administration, communication and diary management


• Organising meetings, producing correspondence and maintaining high-quality documentation

Recruitment & HR Administration

• Supporting staff recruitment processes in liaison with BDMAT HR


• Managing job advertisements, applications and candidate communication


• Maintaining accurate staff records and the Single Central Record

Pupil & Community Administration

• Overseeing pupil admissions processes and communications with families


• Maintaining accurate pupil records and supporting use of the school MIS

Data & Compliance

• Supporting census returns and ensuring compliance with data protection (GDPR)


• Maintaining secure and confidential records in line with Trust requirements

Finance & Operations

• Managing purchase orders and liaising with suppliers


• Supporting financial processes including income collection and reporting

About You

We are looking for someone who:

• Is highly organised with excellent attention to detail


• Has strong IT skills, including Microsoft Office


• Communicates clearly and professionally with staff, parents and external stakeholders


• Works effectively as part of a team and can prioritise competing demands


• Is proactive, flexible and committed to maintaining high standards

You will also demonstrate a commitment to safeguarding, confidentiality and the values of a school environment.

Why Join Us?

• Be part of a supportive and collaborative school team


• Work within a well-established Multi-Academy Trust


• Opportunity to contribute to the effective running of a busy school


• Cycle to Work Scheme


• Home & Tech Scheme


• Employee Assistance Programme


• GP Appointment & Prescription 24/7 - also available to partners and dependents under 18


• Health Cash Plan